Team Assistant

Job Description Summary:

PTC is an established global biopharmaceutical company that delivers transformative therapies for people living with rare diseases. For over 25 years, we have been harnessing our scientific platforms to create new therapies that address the underlying cause of the disease and deliver on our promise to create more moments for those who count on us.
The Team Assistant provides support to the team driving operations and activity in PTC Japan office. He/she is mainly responsible for providing administrative support to the General Manager (GM). This includes, but may not be limited to, completing routine administrative tasks in support of departmental needs (inclusive of Medical Affairs and Commercial in the Region); routine interaction with other administrative support staff and other key stakeholders as required; implementing/supporting administrative systems, processes and procedures; and ensuring the completion of assigned administrative tasks.
The Team Assistant serves as an information resource on regional activity, organizational and/or departmental policies and procedures, keeps abreast of changes, and assists the regional General Manager (GM) and his/her team in implementing new/revised projects and procedures.
The incumbent works cross-functionally with internal departments and external resources on administrative matters.Job Description:

Responsibilities of the role include: 

• Provides administrative support to the GM and /or other managers.
• Manages calendar(s) and coordinates scheduling. 
• Assists in the creation of documents, memos, reports, spreadsheets and presentation materials as needed, and requested, by department members and /or department head.
• Arranges travel (transportation, lodging, passport/visas, etc.) upon request and monitors itineraries to resolve travel-related issues/concerns.
• Organizes internal and external meetings (conference room reservations and preparation, meeting materials, catering, etc.) as required for the Region. Provides administrative oversight to ensure the technology, tools, etc. required for meetings are functioning properly. Manages calendars/schedules, involving internal team members and external partners.
• Processes expense reports to ensure compliance with corporate policies/practices supporting the GM in this specific task. Request contracts, Statements of Work and Task orders in line with business needs and PTC standards.
• Processing Purchase Orders, processing invoices, setting up new vendors and communicating accruals.
• Performs other tasks and assignments as needed and specified by management. 

Requirements for the role include: 

• A Diploma or Certificate in a related discipline and a minimum of 3 years of related professional experience OR equivalent combination of experience and/or education.
• Demonstrated ability to accurately, efficiently and effectively manage multiple stakeholders.
• Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects and people. 
• Analytical thinker with excellent problem-solving skills/abilities to adapt to changing priorities/deadlines. 
• Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members and stake holders.
• Excellent English language verbal and written communication and skills.
• Proficiency using advanced functionality of Microsoft Office Suite (e.g. PowerPoint, Excel, Word).
• Ability to handle confidential information with discretion.
• Flexibility to work outside of core business hours when necessary.
• Interest to grow with and within the organization over time.
• *Special knowledge or skills and/or licenses or certificates preferred.
• Associate’s or Bachelor’s (or equivalent) degree is preferred.
• Experience providing high-level administrative support at departmental level in a pharmaceutical, biotechnology or related environment.
• Fluency in other languages beneficial, particularly languages spoken in the Region.
• * Travel requirements
• 0-10%
• This position reports to the Vice President and General Manager for Japan.  

EEO Statement:

PTC Therapeutics is an equal opportunity employer. We welcome applications from all individuals, regardless of race, color, national origin, gender, age, physical characteristics, social origin, disability, religion, family status, pregnancy, sexual orientation, gender identity, gender expression, disability, veteran status or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.

Click here to return to the careers page