Nebius

Team Assistant - Infrastructure

Posted One Month Ago

Be an Early Applicant

Amsterdam, NLD

In-Office

Entry level

Artificial Intelligence • Information Technology • Consulting

The Role

Provides executive and administrative support to the Head of Infrastructure, including complex calendar management, international travel coordination, meetings, expenses, documentation, vendor coordination, events, operational follow-ups, and process improvements. The role requires discretion, adaptability, strong organization, and proactive collaboration with executive support teams and external partners.

Summary Generated by Built In

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

We're looking for a proactive, highly organized Team Assistant to support one of the Managers in the Infrastructure department. In this role, you'll help ensure day-to-day operations run smoothly by providing exceptional executive support and coordinating a wide range of administrative and operational activities. You'll work closely with the Manager and the Executive Support team, handling everything from complex scheduling and travel to team events and operational coordination. Success in this role comes from being organized, detail-oriented, adaptable, and always willing to go the extra mile to get things done.
What you'll do:

1. Executive Support

Manage a dynamic and complex calendar across multiple time zones, balancing competing priorities and frequent scheduling changes.
Coordinate domestic and international travel, including visas, accommodation, transportation, and last-minute itinerary changes.
Organize meetings from end to end, ensuring all logistics and materials are in place.
Manage expense reports, reimbursements, and other executive administrative processes.
Coordinate administrative documentation, including NDAs and other required approvals.
Act as a trusted partner to the Manager of Infrastructure, anticipating needs, removing administrative burden, and ensuring they can focus on the highest-impact work.

2. Operations & Team Support

Support the planning and execution of team events, off-sites, leadership meetings, and other organizational initiatives.
Coordinate vendors and external partners, including contracts, procurement, invoices, payments, and related administrative processes.
Drive operational follow-ups by tracking action items and ensuring timely completion of key tasks.
Continuously improve and document administrative and operational processes.
Provide backup support to other Team / Executive Assistants and collaborate as part of the Executive Support team.
Take ownership of ad hoc operational projects and administrative initiatives that help the organization run efficiently.

What we're looking for:

Experience supporting senior executives in a fast-paced, dynamic environment.
Exceptional organizational skills with outstanding attention to detail and accuracy.
Flexibility to adapt to changing priorities and, when needed, adjust working hours to support executive schedules.
A willingness to go the extra mile to find the best solution, not just the first one.
A proactive, service-oriented mindset—you anticipate needs, identify potential issues early, and take pride in delivering high-quality support.
Strong communication skills, professionalism, and discretion when handling confidential information.
A collaborative, positive attitude—you build strong relationships and are easy to work with across teams and with external partners.
Someone who genuinely enjoys executive support as a long-term career and takes pride in enabling others to succeed.

What success looks like

The Head of Infrastructure can focus on strategic priorities, confident that day-to-day operations are running smoothly.
Calendars, travel, meetings, expenses, and logistics are handled seamlessly, even as priorities change.
Team events, leadership meetings, and operational activities are executed with exceptional attention to detail.
Colleagues know they can rely on you to get things done accurately, efficiently, and with minimal follow-up.
Administrative and operational processes become more efficient through your attention to detail and commitment to continuous improvement.
You become a trusted and dependable partner who enjoys helping others succeed and takes pride in making their work easier.

Benefits & Perks:

Competitive compensation
Career growth and learning opportunities
Flexibility and ownership
Collaborative and innovative culture
Opportunity to work on impactful AI projects
International environment and talented teams

What's it like to work at Nebius:

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement:

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.

Skills Required

Experience supporting senior executives in a fast-paced, dynamic environment
Exceptional organizational skills and strong attention to detail and accuracy
Flexibility to adapt to changing priorities and working hours when needed
Proactive, service-oriented mindset with ability to anticipate needs and identify issues
Strong communication skills, professionalism, and discretion with confidential information
Collaborative attitude and ability to build relationships across teams and with external partners
Interest in executive support as a long-term career
Authorization to work in the country of application and proof of employment eligibility

Nebius Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Nebius and has not been reviewed or approved by Nebius.

Fair & Transparent Compensation — Pay is considered competitive or good across many roles, with overall sentiment leaning positive. While experiences vary by team and location, compensation frequently stands out as a strength.
Flexible Benefits — Work arrangements are described as remote-friendly with hybrid options and flexibility across time zones. Some roles reference home-office stipends that support distributed work.
Healthcare Strength — Company materials and job postings describe comprehensive employer-paid medical, dental, and vision coverage for employees and families. Details may vary by country and entity.