Team and Operations Administrator/Co-ordinator

Job Title

Job Description Summary

Job Description

The Team and Operations Administrator/Coordinator plays a central role in ensuring the smooth and efficient functioning of the team’s daily operations. Responsible for delivering high quality comprehensive administrative and operational support, enabling the team to focus on strategic objectives and core responsibilities. This role acts as a central hub for coordination, communication, and logistical support, helping to streamline processes and maintain day-to-day efficiency. The role requires a proactive, organised, and adaptable individual who can anticipate needs, solve problems, and foster a collaborative and productive team environment.

This is an exciting entry-level opportunity working alongside the senior leadership team, surveyors and operations function enabling the right candidate an opportunity to take on increasing responsibility and ownership to enhance their own career development.

Key Responsibilities:

•    Administrative Support
•    Provide support for leadership and Fund management teams, managing calendars, scheduling meetings, and co-ordinating travel arrangements
•    Prepare agendas, take minutes, and follow up on action items
•    Processing expenses
•    Providing ad hoc general office support including scanning, binding, archiving, opening and disseminating post
•    Assisting receptionist when required to ensure smooth running of front of house and receiving of guests 
•    Assisting with preparation of reports/presentations/tenders when required
•    Internal and external event/training planning

Operations Coordination:

•    Support onboarding and offboarding processes for team members
•    Liaise with IT, HR, and Facilities to ensure operational needs are met
•    Monitor office supplies and coordinate procurement 
•    Processing client third party supplier invoices
•    Managing website content and social media postings
•    Managing core compliance reporting – power of attorney, financial promotion, gifts & hospitality

•    Project Support
•    Assist in planning and tracking team projects and deliverables
•    Coordinate internal communications and training
•    Support reporting and data entry tasks as required

•    Process Improvement
•    Identify and suggest improvements to administrative and operational processes
•    Help implement new tools or systems to enhance team efficiency

Skills & Experience:

•    Excellent verbal and written communication skills
•    Excellent attention to detail
•    Highly organised
•    Ability to multi-task and manage multiple priorities and deliver all work to a high standard
•    Enjoys and can work under pressure in a calm and considered way
•    Exceptional client service skills
•    Effective time management
•    Ability to work as part of a team as well as working alone, proactively
•    Proactive in assisting other colleagues when needed, even when outside of usual responsibilities
•    Enthusiasm to learn
•    Flexible and open to change
•    Ability to handle confidential information with discretion
•    Experience working in the property sector or professional services firm an advantage
•    Demonstrable administrative and or operations experience
•    Career development aspirations.

Qualifications:

•    Good A levels, preferably graduate degree.
•    Strong skillset in Microsoft office suite, Power App and experience with enterprise systems beneficial but not essential.
•    Ability to use AI tools to drive efficiency.

This role offers a strong foundation for progression into:

•    Project Management
•    Office/Facilities Management
•    Executive Assistant roles
•    Operations or HR roles
•    Surveying

This role would be well suited for an upcoming or recent graduate looking to gain hands on exposure to senior leadership teams with limited prior experience.