Team Administrator
Leeds | Permanent
Our standard working hours are 09.30am – 5.30pm and this role is working 5 days a week from our Leeds office. As an inclusive employer, we are willing to consider flexible working requests.
The opportunity
Join a team where your expertise truly matters. Pinsent Masons is looking for a Team Administrator to join them to assist with scanning, printing, post duties, expenses and document production.
- This role sits in the Pensions Team within the Finance and Projects department where you will liaise with key stakeholders including fee earners, PA Services Coordinators and PAs
- This is an excellent opportunity to develop your Administration skills in a large and busy department
At Pinsent Masons, your career is exceptional by design - intentionally shaped to support high performance, meaningful development and long-term progression.
What you’ll do
Bring your experience to the table and play a key role in the success of our firm, building trusted relationships and delivering meaningful impact, including:
- Responsible for end-to-end service delivery
- Delegate and promote correct use of firm wide resources
- Review and collate returned tasks
- Adherence to the firm's policies and procedures
- Build strong relationships with key stakeholders
- Maintain filing and archive systems
- Collate and prepare information
- Assist with travel and accommodation arrangements
- Prepare and submit expenses
- Take initiative and responsibility for liaison with other support services
- Escalate issues to ensure office is kept safe and in good repair
- Ownership of copying, faxing, printing, scanning, bibles, bundles, pagination and indexing
- Answer communications in a professional manner
- Innovate and design to improve service area
- Proactive response to practice group priorities
- Drive continuous improvement
What you’ll bring
To thrive in this role, you'll need to bring:
- A strong team player
- MS office skills are highly advantageous
- Adaptable to different working styles
- Acts in a driven and proactive way
- Earns respect and trust
- Time management skills
- Maintains confidentiality
- Undertakes self-analysis and evaluation
- Strong personal brand supporting firm values
- Excellent communication and inter-personal skills (oral and written)
Why Pinsent Masons
Our “exceptional by design” approach means we’ve deliberately shaped a firm where you can do your best work. We combine meaningful work, clear expectations and the support to build a career that works for you. Why join us?
- Meaningful work, real impact – the opportunity to contribute to initiatives and projects that have a genuine impact on our clients and the success of a leading international law firm.
- A firm that backs your growth – clear expectations, structured development and real investment in helping you reach your potential.
- A progressive culture – collaborative, inclusive and forward-looking, with the space to innovate and do your best work.
Our benefits package is competitive and reflects our determination to support our people in achieving their full potential. You know what’s important to you and that’s why we offer flexible benefits where we can, allowing you to choose what matters most. Amongst our benefits are:
- 25 days holiday
- Bonus Scheme
- Pension Scheme
- Enhanced Family Leave policies
- Private Medical Insurance
- Health, lifestyle and wellbeing benefits
What happens next?
Once your application has been submitted and reviewed, our Talent Acquisition team will share the outcome with you by email.
We typically hold two interview stages providing the opportunity to meet different members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Our commitment
At Pinsent Masons, we are committed to recruiting and retaining the best talent and building an inclusive and fair workplace. We value the strength that comes from different experiences and strive to create an environment where everyone feels they belong.
We welcome applications from all suitably qualified candidates and are dedicated to ensuring equitable opportunities throughout our recruitment processes. In line with local laws and cultural contexts across the jurisdictions in which we operate, we encourage people of all backgrounds, identities, and lived experiences to apply.
If you need reasonable adjustments or accommodations to participate in our recruitment process or to perform the role, please tell us, we will work with you to identify a suitable approach.
Skills Required
- Strong team player
- Adaptability to different working styles
- Driven and proactive approach
- Ability to earn respect and trust
- Time management skills
- Ability to maintain confidentiality
- Self-analysis and evaluation skills
- Excellent written and verbal communication skills
- Microsoft Office skills
What We Do
Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients' problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.
