Team Administrator

You’re talented and adaptable. That’s why you’ll fit in.

We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy and inspired to do their best work. A place where every colleague can grow, develop and realise their potential. To live up to our Always with Purpose employee value proposition, we’re putting the development and growth of colleagues first by ensuring everyone at Anglo American has the career experience they deserve.

The purpose of Anglo American Marketing is to sustainably maximise cash flows from the marketing of Anglo-American products and services.

Group Legal provides legal advice to senior group stakeholders globally in accordance with dynamic regulatory environments and enables the achievement of the Anglo American Group’s objectives while appropriately managing risk and enabling business outcomes through legal mechanisms. Group Legal seeks to be value accretive strategic partner to the business through effective and efficient delivery of legal services.

Purpose

The Team Administrator role supports Group Legal in delivering legal services to the Marketing businesses, providing administrative support to the Head of Legal & Compliance and the team, including in relation to budgeting and spend tracking processes.

Key Responsibilities include

People:

• Demonstrate behaviour in line with the Group’s values, standards and a professional workplace
• Participate as an effective team member in working collaboratively with Executive heads, Marketing team, Group Legal, peers and relevant others (including from other teams where relevant) to achieve business goals
• Team culture champion, diarising key dates and arranging gifts, etc

Work Processes:

Daily Departmental Administration

• Communicate and/or coordinate principal's instructions and business requirements with various individuals and/or departments
• Furnish and obtain information from other principals or outside representatives.
• Organize and maintain principal's correspondence and records, following up on pending matters with limited direction
• Efficient and up-to-date filing and storage of documentation (paper and electronic)
• Accurate tracking records maintained e.g. Gifts, Entertainment & Hospitality Register, monthly travel overview, daily attendance/travel schedule
• Onboarding and offboarding of contractors and secondees
• Support relevant finance processes – from annual cycles (budgets, forecasting etc.), to individual purchase to pay processes, including initial budgeting, spend monitoring, allocations, accruals, etc.

Preparation of high-level and confidential documents

• Prepare correspondence, memos and presentations for principal’s final approval

Diary management – scheduling and confirming travel arrangements, including support with expenses

• Flight, transfer and accommodation bookings and visa applications made in accordance with company travel policy
• Liaising with travel agent, managing booking, visa applications and following correct procedures, in line with company travel policy
• Ensure diary is up to date with travel info
• Expenses prepared and reconciled
• Read, flag and archive principal’s emails on a daily basis and maintain email filing system
• Schedule and coordinate appointments and arrange meetings taking into account time differences and deadlines

Meeting and events management

• Logistics of conferences, regular management forums and Board meetings arranged including venues, equipment, catering, dinner arrangements, off-site excursions, transportation, guest room bookings, etc.
• Booking rooms, catering and equipment
• Planning team building events

Projects

• Participate in projects with other TA team member(s) as and when required

• Good standard of general education
• Recognised secretarial qualification an advantage

Knowledge required:

• Minimum 5 years of work experience in a corporation, ideally a law firm or in-house Legal team
• Excellent organisational skills, attention to detail, self-starter, ability to work under pressure and prioritise
• Strong written and verbal communication skills
• Ability to work independently
• Ability to flex and respond quickly to internal and external changes (e.g. when planning travel)

Who We Are
We aim to lead the industry by pursuing ever safer ways of working, demonstrating integrity and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. Our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.

What We Offer
When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company – and we’re still growing all the time.

How We Are Committed To Your Safety
Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies that are helping to make mining safer.

Inclusion and Diversity
We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are. We provide equality of opportunity to enable everyone to fulfil their potential.

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