T&E Team Coordinator

A Day in Your Life at MKS:
As our Travel and Expenses Team Coordinator at our company MKS ATOTECH based in Poznan (hybrid mode, 8 days per month onsite), you will partner with our accounting and finance team to supervise the T&E team and manage and streamline our company's T&E processes using SAP Concur. In this role, you will report to our Accounting Manager, Magdalena.
You Will Make an Impact By:

• Be in charge of the administration of T&E into SAP Concur system,
• Oversee day-to-day processing of travel requests and expense reports, ensuring they align with company policies and are completed accurately, on time,
• Manage a team of 2 or 3 people, be in charge of training for new hires,
• Act as an escaltion point of complex / high profile T&E issues and resolving them,
• Help to manage SAP Concur configurations and settings to ensure optimal system performance and compliance with company standards,
• Ensure that T&E activities comply with company policies, tax regulations and legal requirements,
• Generate, analyze and present reports,
• Work closely with finance to reconcile expense data and support month-end close processes,
• Identify and implement process improvements in T&E practices, lead cross-functional projects to improve T&E processes.

Skills You Bring:

• Bachelor's degree in Finance, Accounting, Business administration or any related filed,
• At least 4/5 years of experience in T&E,
• Very good knowledge of SAP CONCUR as well as T&E regulations (daily allowance, taxes, etc...),
• Proficiency in Pack office, excel,
• Fluent english required,
• Good capacity to cooperate with different people, team worker, problem solver and proactive leader,
• Ability to work in an international environment, working on global projects. Flexibility of hours is expected to work with our US team.

We can't wait to meet you !

Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be “U.S. persons.” “U.S. persons” are generally defined as U.S. citizens, noncitizen nationals, lawful permanent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees.

MKS Instruments, Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies.  MKS is generally only hiring candidates who reside in states where we are registered to do business.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: [email protected] .

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