Tax Administrative Coordinator

Job Summary
The Tax Coordinator supports the financial and tax reporting functions of the organization by performing reconciliations, assisting in the preparation of financial reports and tax filings, and coordinating audits and other compliance activities. This role serves as a liaison within the Tax Department and across business areas to ensure accurate, timely, and compliant financial documentation. The Tax Coordinator maintains accurate records, facilitates administrative processes, and assists various tax consultants.

This position is fully on-site in our Franklin, TN Corporate office
Essential Functions

• Organizes tax notices, correspondence, and other departmental mail and distributes items to the appropriate department or personnel.
• Prepares, processes, and files monthly sales tax returns related to equipment leasing.
• Processes and coordinates property tax filings and payments with facilities.
• Maintains the Tax Department calendar and tracks key filing, payment, contract, and compliance deadlines.
• Monitors and assists with reconciliation of the Tax Department budget to actual spend on a quarterly or as-needed basis.
• Processes contract approval forms for tax vendors and maintains contract status and tracking documentation.
• Assists with compliance mailings, check requests, and other administrative support activities for the tax compliance team.
• Reconciles assigned tax accounts and supports the accuracy and completeness of general ledger and departmental reporting.
• Processes and coordinates unclaimed property filings in accordance with applicable state requirements.
• Maintains organized documentation to support audits, regulatory reviews, tax filings, and other compliance activities.
• Supports reimbursement, reconciliation, taxation, and other financial projects as assigned.
• Collaborates with internal departments, facilities, external auditors, consultants, and other stakeholders to obtain information and support timely completion of departmental activities.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• H.S. Diploma or GED required
• Associate Degree in Business Administration, Accounting, Finance, or related field preferred
• 2-4 years of experience in office management or contract analysis required
• 2-4 years of experience in tax processing or public accounting preferred

Knowledge, Skills and Abilities

• Knowledge of GAAP accounting principles and practices.
• Proficiency in Microsoft Excel and Word with the ability to perform complex data analysis.
• Strong analytical, organizational, and task management skills.
• Effective verbal and written communication skills with the ability to present financial information clearly.
• Ability to manage multiple priorities and meet deadlines under minimal supervision.
• Demonstrates high attention to detail and commitment to accuracy.