Talent Coordinator

About Hebbia

Hebbia is the AI platform for knowledge work used by leading finance, law, and Fortune 500 companies. The product orchestrates "AI agents" that accurately tackle the most complex tasks by breaking them down into understandable actions. Users can collaborate with AI to extract, structure, and analyze millions of documents at scale, allowing for full workflow automations with generative AI.

We've raised $160M in funding from a16z, Google Ventures, Peter Thiel, Index Ventures (via Mike Volpi), Jerry Yang (founder of Yahoo), Ram Shriram (one of the first investors in Google), and others, and have built the fastest-moving team in the world.

Job Description

Hebbia is looking for a dynamic and organized Talent Coordinator to join our People team. As a Talent Coordinator at Hebbia, you will play a crucial role in supporting our talent acquisition efforts by coordinating and facilitating various aspects of the recruitment process. You will be the backbone of our hiring operations, ensuring a smooth and efficient experience for both candidates and hiring managers. This is a fantastic opportunity for someone passionate about AI and people, looking to grow their career in talent acquisition and human resources at a hyperscaling top tier vc-backed AI startup. 

This role is 5 days per week onsite in our SoHo office in NYC. 

Responsibilities

• Candidate Experience: Ensure a positive candidate experience from initial contact through to onboarding by managing communication and providing timely updates.
• Interview Coordination: Schedule and coordinate interviews, including phone screenings, video interviews, and on-site meetings. Manage logistics and details to ensure a seamless process.
• Job Postings: Assist with creating, posting, and managing job advertisements on various platforms. Monitor application flow and optimize posting strategies as needed.
• Applicant Tracking: Maintain accurate records in Greenhouse (ATS), ensuring all candidate information and scorecards are up-to-date and appropriately managed.
• Recruitment Support: Support recruiters in sourcing candidates through various channels, including social media, job boards, and networking events.
• Onboarding Assistance: Collaborate with HR and hiring managers to facilitate a smooth onboarding process for new hires, including preparing offer letters and coordinating start dates.
• Administrative Tasks: Provide administrative support to the People team, including processing paperwork, maintaining files, and assisting with various HR projects as needed.
• Employer Branding: Assist in promoting Hebbia AI’s employer brand through social media, events, and other creative initiatives.

Who You Are

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2-4 years of experience in recruitment coordination, HR, or related roles.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Proficiency with Applicant Tracking Systems (ATS) and other HR software, preferably Greenhouse and Rippling. 
• Detail-oriented with a proactive approach to problem-solving and a strong bias for action. 
• Ability to work independently and as part of a team in a fast-paced environment.
• Passion for technology and AI is a plus.

Compensation

In consideration of market analysis and relevant factors, the salary range for this position is set between $85,000 and $95,000. However, adjustments outside of this range may be considered for candidates whose qualifications significantly differ from those outlined in the job description. Additionally, this role is eligible to participate in our equity plan and benefits program. Benefits include, but not limited to: Comprehensive health, dental and vision coverage, retirement benefits, daily catered lunch, and unlimited PTO.

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