The Role
Coordinates recruiting interviews, candidate scheduling, travel, onboarding logistics, and recruiting events. Partners with recruiters and hiring managers to resolve scheduling challenges, review resumes, support candidate sourcing, and improve recruiting workflows. The role emphasizes high-touch candidate experience, process optimization, data-informed recruiting, confidentiality, and effective use of recruiting technologies and approved AI tools.
Summary Generated by Built In
Since 2003, Entrata has evolved from a visionary, student-led startup into a global leader in AI-driven property management technology. Today, we power the industry's most essential operating system, serving owners and residents worldwide through a comprehensive suite of intelligent leasing, payment, and communication tools powered by cutting-edge AI. With a proven track record of sustained growth and a global team of more than 2,200 employees, we offer the rare combination of established stability and high-velocity innovation. Recognized by the Silicon Slopes Hall of Fame and the Utah Business Fast 50, Entrata fosters a culture of radical transparency and entrepreneurial energy. At Entrata, we create an environment where different perspectives are valued and respected. Those perspectives challenge assumptions, strengthen our decisions, and raise the bar as we reshape the global living experience through AI-powered solutions.
Entrata’s Talent Coordinator is who we rely on to create an exceptional interview experience for the world-class talent joining our organization. As part of our Recruiting team, based in Lehi, UT, this role requires the ability to assist with interview scheduling, sourcing, and other ad-hoc tasks.
You will partner closely with full-cycle recruiters and hiring managers to solve complex scheduling logistics, exercise critical thinking through dynamic recruiting challenges, and continuously refine our workflows to build a one-of-a-kind hiring experience for our future Entrata team members.
Responsibilities
- Become the face of Entrata by greeting candidates, facilitating the on-site and virtual interview process, and ensuring a high-touch, friendly candidate experience representative of Entrata’s culture.
- Juggle multiple priorities at once while maintaining a positive attitude to instill confidence in hiring managers and candidates.
- Become the CEO of your Entrata experience taking ownership of your decisions, impact and growth by charting your own path.
- Work with recruiters, hiring managers, and onboarding teams to ensure a seamless interview and onboarding experience for all candidates.
- Own the logistics of the interview process including booking travel for candidates when necessary.
- Learn how to evaluate candidates and spend time reviewing resumes.
- Occasionally reach out to passive candidates on LinkedIn and help develop a strong candidate pipeline as time permits.
- Use data to inform recruiting strategies and develop processes that deliver a high-touch candidate experience.
- Oversee event logistics and provide support as needed for recruiting events (i.e. university recruiting, internal meetings, etc.)
- Troubleshoot scheduling issues as they arise.
Minimum Qualifications
- Passion for delivering an exceptional candidate experience.
- Proven ability to operate with high autonomy and exercise critical thinking to resolve operational and scheduling challenges independently.
- Exceptional organizational skills with a track record of balancing competing, high-priority tasks in a fast-moving setting.
- Able to understand and adapt to rapidly changing priorities and environments.
- Polished written and verbal communication skills, with the ability to interact diplomatically with internal stakeholders and candidates alike..
- Proficient with Google Workspace (GMail, Calendar, Docs, Sheets, etc.) and Slack.
- Exceptional organizational skills with a track record of balancing competing, high-priority tasks in a fast-moving setting.
- Strong integrity and sound judgment when handling sensitive candidate and compensation data.
Preferred Qualifications
- Bachelor’s degree in Human Resource Management, Business Administration, or another applicable field (or equivalent practical experience).
- 1+ years experience in recruiting or schedule/coordination in a fast-paced setting.
- Experience working in the SaaS or tech industry.
- Experience in optimizing processes and increasing efficiency.
- Experience using Applicant Tracking Systems (ATS) and LinkedIn Recruiter.
- Prior experience leading process improvement initiatives or ATS administration.
AI & Operational Fluency
- AI Integration: Proactively leverages company-approved GenAI tools to automate routine tasks and accelerate high-value deliverables.
- Strategic Oversight: Functions as the "Human-in-the-Loop," taking full accountability for auditing AI outputs for factual accuracy, brand alignment, and the removal of hallucinations.
- Data Governance: Adheres strictly to AI security protocols, ensuring no proprietary or Personally Identifiable Information (PII) data is exposed to unauthorized models.
- Prompt Competency: Demonstrates the ability to craft clear, context-rich prompts to achieve consistent, high-quality results across various business domains.
Benefits:
Flexible and transparent culture with remote and hybrid work options, generous vacation time, and frequent company recharge days for work-life balance.
Comprehensive medical, dental, and vision coverage, including fertility benefits, available for eligible employees and their families.
HSA/FSA options and employer-paid disability benefits provided for eligible employees.
Access to 401(k) or similar retirement plans with employer matching for eligible employees, ensuring long-term financial security.
Wellness initiatives promoting physical and mental well-being, access to an onsite gym at HQ, gym memberships, mental health resources, wellness challenges, and employee assistance programs.
Entrata Cares programs offers opportunities for volunteerism, charity events, and giving back to our community.
Exclusive Previ cell phone plan and discounts on services or local business partnerships for additional employee benefits.
Bi-annual swag drops for employees
Currently, Entrata hires in Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, Florida, Georgia, South Carolina, Ohio, Pennsylvania, and Illinois for Exempt roles and Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, and Florida for Non-Exempt roles.
Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.
It’s a great place to work! Will you join us?
Skills Required
- Passion for delivering an exceptional candidate experience
- Ability to operate with high autonomy and independently resolve operational and scheduling challenges
- Exceptional organizational skills and ability to balance competing, high-priority tasks
- Ability to adapt to rapidly changing priorities and environments
- Polished written and verbal communication skills
- Proficiency with Google Workspace
- Proficiency with Slack
- Strong integrity and sound judgment when handling sensitive candidate and compensation data
- Bachelor's degree in Human Resource Management, Business Administration, or a related field, or equivalent practical experience
- At least 1 year of recruiting or scheduling and coordination experience in a fast-paced setting
- Experience in the SaaS or technology industry
- Experience optimizing processes and increasing efficiency
- Experience using Applicant Tracking Systems and LinkedIn Recruiter
- Experience leading process improvement initiatives or administering an ATS
- Ability to use approved generative AI tools, audit outputs, follow AI security protocols, protect PII, and write effective prompts
Entrata Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Entrata and has not been reviewed or approved by Entrata.
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Healthcare Strength — Healthcare coverage is characterized as comprehensive, with medical/dental/vision options, HSA/FSA access, and disability coverage described as solid. Health insurance is also framed as a relative highlight compared with other parts of the total rewards package.
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Retirement Support — Retirement offerings include access to a 401(k) with an employer match, indicating some structured long-term savings support. The match is described with enough specificity to suggest it is dependable, even if not positioned as best-in-class.
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Leave & Time Off Breadth — Time-off offerings are portrayed as generous, including PTO/vacation language, periodic company recharge days, and a winter shutdown period. Flexible work options (remote/hybrid where roles allow) are repeatedly presented as part of the broader rewards experience.
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The Company
What We Do
Founded in 2003, Entrata® is the only comprehensive property management software provider with a single-login, open-access platform. Offering a wide variety of online tools including websites, mobile apps, payments, lease signing, accounting, and resident management, the Entrata platform currently serves more than 20,000 apartment communities nationwide. Entrata’s open API and superior selection of third-party integrations offer management companies the freedom to choose the technology and software that best fit their needs.
