The Role
Supports high-volume talent acquisition and onboarding activities, including candidate sourcing, resume screening, outreach, interview scheduling, training coordination, new-hire reviews, quality assurance, attendance tracking, and system-access setup. Maintains recruiting pipelines, calendars, onboarding checklists, and recurring workflows across multiple U.S. time zones while coordinating with recruiters, trainers, vendors, and internal stakeholders.
Summary Generated by Built In
What we are and what we do: -
Gallagher & Mohan work exclusively within the real estate industry. Our mission is to provide financial analysis, marketing, and accounting support to our clients. Our clients are real estate-focused private equity investors, developers, fund managers, brokers, and more. We pride ourselves on our quality, our strong communication, and our work ethic. We are a natural extension of our client’s existing infrastructure. The type of transactions we currently work on range from multifamily apartment complexes to large office towers in the United States and European markets, and range in value sizes from $10 million USD - $200+ million USD.
What we are looking for: -
The Talent Assistant will provide day-to-day support to our client’s recruiting and training teams, with a focus on candidate sourcing and outreach, interview scheduling, new hire training coordination, and system access setup. The role is designed to take ownership of the high-volume, repetitive sourcing and coordination work across the hiring and onboarding process, allowing the team to spend more time interviewing, selling roles to candidates, and training and developing new team members
Job responsibilities:
- Source candidates for open US roles through LinkedIn, Resume Library, indeed, and other job platforms, including Real Estate Acquisition Manager, MLS Acquisition Specialist, Project Manager, Analyst, and Transaction Coordinator positions.
- Review candidate profiles and resumes against the requirements for each role and location.
- Conduct direct outreach to candidates via email, LinkedIn message, and phone using pre-written templates, and respond to replies with follow-up templates.
- Share the recruiter’s scheduling link with interested candidates and keep the recruiter’s calendar filled with qualified introductory calls.
- Track the number of candidates in the pipeline by role and location and meet regularly with the recruiter to refine search criteria when candidates are not the right fit.
- Coordinate with other recruiting resources on bulk outreach and provide additional support during periods of high-volume hiring for specific locations.
- Review the roster for each incoming training class and build and send a two-week training schedule for each cohort based on standard training dates.
- Schedule training sessions across three to four US time zones and coordinate changes and reschedules in Outlook as availability shifts.
- Schedule and manage 30, 60, and 90 day reviews for each new hire after training completion, including any reschedules.
- Review call recordings, appointment note transcriptions, and SMS texts for quality assurance and adherence to training during new hires’ first 60 days.
- Track attendance for internal and external vendor-provided training sessions and keep training and review calendars accurate and up to date.
- Submit system access requests for new hires and coordinate with relevant stakeholders to set up access to tools such as Docusign and internal messaging groups.
- Ensure all system access is in place before each new hire’s first day, working from the onboarding checklist and tracking completion for each new hire.
- Follow up on outstanding or incomplete access requests until resolved.
- Verify new hires’ enrolment in required systems, including email and text notifications, Zoom Phone, call queues, and the answering service, approximately two weeks after the hire date.
Requirements:
- Educational Qualification: A bachelor’s degree in any discipline; a degree in Human Resources or Business Administration is a plus.
- Recruitment Experience: 2–5 years of experience in US recruitment, talent sourcing, or recruiting coordination.
- Candidate Sourcing: Hands-on experience sourcing candidates on LinkedIn, indeed, Resume Library, or similar US job boards, and screening resumes against role requirements.
- Candidate Outreach: Experience running high-volume outreach via email, LinkedIn, and phone using templates, and managing follow-ups.
- Scheduling & Calendar Management: Strong experience scheduling interviews, training sessions, and reviews across multiple US time zones in Microsoft Outlook.
- Onboarding Support: Familiarity with onboarding processes, including system access requests, onboarding checklists, and completion tracking.
- Tools & Systems: Working knowledge of applicant tracking systems (ATS), Microsoft Outlook, Excel, Docusign, and Zoom.
- Organizational Skills: Ability to manage high volumes of recurring tasks accurately, maintain trackers, and meet deadlines.
- Communication Skills: Excellent verbal and written English communication skills, with the confidence to interact with US-based candidates and client teams.
Preferred Skills:
- Experience supporting recruitment for US real estate, property investment,
- Experience coordinating new hire training programs.
- Familiarity with Zoom Phone, scheduling links, and applicant tracking systems.
- Prior experience working with US clients in a KPO, offshore, or remote setup.
You must have:
- 2-5 years of experience in US recruitment, sourcing, or recruiting coordination.
- Hands-on sourcing experience on LinkedIn, indeed, or similar
- Experience with high-volume candidate outreach and follow-ups via email, LinkedIn, and phone.
- Strong scheduling and calendar management skills across multiple US time zones.
- Familiarity with onboarding coordination and system access setup.
- Excellent verbal and written communication skills.
- The ability to manage recurring workflows independently and deliver accurate, timely work with minimal supervision.
Title: Talent Assistant – Recruiting & Onboarding Support
Department: Talent Acquisition
Employment Type: Full-Time, Permanent
Job Location: Remote, New Delhi
Industry: KPO, Outsourcing
Shift Time: EST/PST - US Time zone
Skills Required
- Bachelor's degree in any discipline
- 2-5 years of experience in U.S. recruitment, talent sourcing, or recruiting coordination
- Hands-on sourcing experience using LinkedIn, Indeed, Resume Library, or similar U.S. job boards
- Experience screening resumes against role requirements
- Experience conducting high-volume candidate outreach and follow-ups via email, LinkedIn, and phone
- Strong scheduling and calendar management experience across multiple U.S. time zones using Microsoft Outlook
- Familiarity with onboarding coordination, system access requests, onboarding checklists, and completion tracking
- Working knowledge of applicant tracking systems, Microsoft Outlook, Excel, DocuSign, and Zoom
- Ability to manage high volumes of recurring tasks accurately and meet deadlines
- Excellent verbal and written English communication skills
- Ability to manage recurring workflows independently with minimal supervision
- Degree in Human Resources or Business Administration
- Experience supporting recruitment for U.S. real estate, property investment, or sales-driven roles
- Experience coordinating cohort-based new-hire training programs
- Experience reviewing call recordings or transcripts for quality assurance
- Familiarity with Zoom Phone, scheduling links, and applicant tracking systems
- Prior experience working with U.S. clients in a KPO, offshore, or remote setup
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The Company
What We Do
Gallagher & Mohan is a real estate knowledge process outsourcing (KPO) and professional services firm serving real estate developers, investment funds, and property management companies. Founded by commercial real estate private-equity veterans Doug Gallagher and Arshey Mohan, it provides accounting, financial analysis, statement preparation, lease administration, asset management, and other back-office services to clients across international markets, with a focus on cost-efficient offshore operations.
