The Talent Acquisition Specialist will provide critical support to the operations area of the Human Resources Management department. With direction, they will provide important support in the administration and day-to-day operation of the organization’s global consultant and temporary worker management processes and systems.
The Specialist will coordinate across business units to administer the entire consultant and temporary worker lifecycles, from initial engagement through to termination. They will be responsible for assisting with scope of work development, performing rate negotiations, and reviewing, tracking, organizing, and maintaining relevant documents and data. Additionally, the Specialist will work with staffing agencies to source and recruit candidates for temporary engagements.
The Specialist will have the opportunity to stay abreast of local employment laws related to consultant/independent contractor and temporary worker management globally and will act as a resource person for answering operational inquiries.
Specific Responsibilities
Consultant Process Management (65%) Administer the day-to-day operations of the organization’s consultant management processes and systems. Specific duties include:Consultant Engagement Management:
- Review scopes of work (SOWs) and selection notes, liaising with technical staff to ensure alignment with MSH, government contracting, and labor law guidelines.
- Determine market rate for SOWs and correspond with consultants to negotiate a total cost of each consulting agreement.
- Evaluate potential conflict of interest and worker classification risks.
- Work with the MSH Contracts staff to request donor approval as needed.
- Ensure completeness of required support documents.
- Review and sign consultant agreements and related modifications.
Consultant Record Management:
- Create and update consultant records in HRIS, including contract numbers, supervisors, payment rates, and modifications.
- Monitor agreement end dates and follow up with staff to confirm whether modifications/extensions are planned. Terminate consultants in HRIS in a timely manner.
- Track consultant performance notes, flagging issues with technical staff as appropriate.
- Troubleshoot issues related to consultant records as they arise, including in the recruitment module/applicant tracking system (ATS).
Reporting and Auditing:
- With guidance, regularly audit all consultant data, reconciling end dates and agreements.
- Generate regular reports and proactively notify business units and HR regarding relevant data as requested.
Temporary Worker Engagement (30 %)
Manage the day-to-day operations of the temporary worker processes and systems. Specific duties include:
- Review job descriptions and coordinate with project, technical, and corporate teams to ensure alignment with MSH and labor law guidelines.
- Create and maintain temporary worker records in the HRIS system and keep track of contract numbers, supervisors, and engagement terms.
Additional Duties (5%)
- Stay abreast of local and global labor laws related to independent contractors and employee classification.
- Flag labor law developments and reporting requirements to management as necessary.
- Collaborate with in-house counsel as needed.
- Engage in continuous process improvement initiatives, including stakeholder engagement and consultant and temporary worker experience survey management.
- Escalate and flag issues to the Talent Acquisition Manager, General Counsel, and/or CPCO as needed.
QUALIFICATIONS
EDUCATION
- Bachelor's degree or equivalent
EXPERIENCE
- Required: 3 years of related experience
- Preferred: 3-5 years of experience working within HR, operations, contracts and/or finance within an international organization or an organization with multiple offices
KNOWLEDGE AND SKILLS
- Ability to perform administrative work of a complex nature with direction
- Strong organizational skills
- Excellent interpersonal and communication skills
- Proven ability to communicate effectively regarding sensitive and confidential matters.
- Proficiency with MS Office Suite, Human Resources Information Systems, Deltek Costpoint, Workday
- Proficiency in French preferred is a plus.
- Knowledge of labor laws and government contracting a plus
- Experience in a global organization highly preferred.
- Excel skills and prior responsibility for report generation a plus.
- Demonstrated ability and motivation to support a diverse team.
COMPETENCIES
- Customer-service orientation skills, with the motivation and ability to function independently or as a team member.
- Organized and with excellent attention to detail.
- Sense of urgency to ensure able to meet varying deadlines.
- Ability to reprioritize, with input from the manager
- Ability to work effectively and efficiently under pressure.
- Ability to work with different cultures globally.
- Discretion and confidentiality.
PHYSICAL DEMANDS
- Keyboard use, pulling drawers, lifting papers 10lbs., etc.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights - Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
MSH EEO-AA Policy
