HR Coordinator

The HR Coordinator supports day-to-day Human Resources operations with primary responsibility for organization-wide onboarding and new hire setup, employee benefits administration, and recruitment support. This role serves as the primary full-cycle recruiter for the MI Residential program and as the primary HR point of contact for organization-wide recruiting support and special recruiting needs as assigned by leadership. The HR Coordinator serves as a consistent point of communication for candidates, new hires, and hiring managers and helps ensure HR processes are completed accurately, timely, and consistently.

• Manage onboarding and initial new hire setup for employees across all programs, including required documentation, system setup requests, orientation-related coordination, and completion of assigned onboarding steps.
• Set up new hires in Relias and provide initial support related to account access, required training assignments, and onboarding-related Relias questions.
• Complete and coordinate new hire system setup, including creating Relias usernames and temporary passwords, activating employees in Paycom, and notifying IT of new hire email and system access needs. Follow up as needed to ensure access information is available for the employee’s start date.
• Support employee benefits administration, including new hire enrollment, qualifying life event changes, annual open enrollment, employee benefit communications, required documentation, and routine benefits questions.
• Maintain accurate benefits-related records and coordinate with Payroll, benefit vendors, and other internal or external contacts as needed to ensure enrollment and benefit changes are processed accurately and timely.
• Serve as the primary full-cycle recruiter for the MI Residential program, including vacancy review, job posting, sourcing, applicant screening, conducting interviews, hiring coordination, creating and extending offers, and coordinating pre-employment requirements.
• Support hiring managers in all other programs with recruiting needs as requested, including posting vacancies, reviewing and screening applicants, sourcing candidates, recruitment outreach, and other assigned recruiting assistance. Hiring managers are responsible for scheduling and conducting interviews and making selection decisions for their programs.
• Maintain consistent communication with hiring managers and candidates throughout assigned recruitment, pre-employment, and onboarding activities so all parties are informed of status, next steps, and outstanding requirements.
• Serve as the primary HR point of contact for organization-wide recruiting assistance and special recruiting needs requested by the Executive Director, HR leadership, or department leadership.
• Post approved vacancies on internal systems and external job boards and support candidate sourcing through online databases, networking, employee referrals, and other recruitment resources as appropriate. Use social media for targeted recruitment efforts as needed rather than as a routine posting responsibility.
• Conduct and support interviews for MI Residential positions. For all other programs, hiring managers are responsible for scheduling and conducting interviews.
• Create and extend job offers for MI Residential positions. For all other programs, review and submit approved offer letters and coordinate assigned pre-employment steps in alignment with company policy and the applicable hiring process.
• Maintain accurate candidate, hiring, onboarding, and benefit records in applicable HR systems and generate reports as needed.
• Promote employer branding and represent the organization at job fairs and recruitment events.
• Assist with organization-wide or targeted recruitment initiatives, hard-to-fill positions, job fairs, and other recruitment projects as directed by the Executive Director or HR leadership.
• Ensure recruitment, onboarding, and benefits processes are carried out consistently and in compliance with applicable employment laws, company policies, and organizational standards.
• Build and maintain a pipeline of qualified candidates for high-turnover and hard-to-fill positions, with particular attention to MI Residential staffing needs.

• Bachelor’s degree in Human Resources, Business Administration, or a related field; equivalent relevant work experience may be considered.
• 2+ years of Human Resources experience, with experience in recruiting, onboarding, benefits administration, or related HR operations preferred.
• Experience with applicant tracking systems, HR information systems, learning management systems, and recruiting tools preferred.
• Working knowledge of employee benefits administration, including enrollment processes and qualifying life events, preferred.
• Strong interpersonal, written, and verbal communication skills with the ability to communicate effectively with candidates, employees, hiring managers, and external partners.
• Highly organized with the ability to manage multiple priorities, deadlines, and employee or candidate processes simultaneously.
• Strong attention to detail and ability to maintain confidentiality when handling sensitive employee and applicant information.