JOB SUMMARY
The Talent Acquisition Coordinator will be responsible for ensuring a consistent and positive candidate experience. Will work in a fast-paced environment to support the talent acquisition team by coordinating all pre-hire processes and documentation for compliance and successfully complete the hire/transfer process.
ESSENTIAL RESPONSIBILITIES
- Responsible for candidate background checks including but not limited to: criminal background checks, drug screenings, adjudication, license and certifications (if applicable). Will ensure employee health screenings and vaccine/accommodations are complete and all necessary documentation is successfully completed for hire.
- Conduct administrative responsibilities including but not limited to:, employment correspondence as related to daily activities and prehire processes, service request management related to TA operations, email management, , and scheduling panel interviews (if applicable).
- Facilitates and ensure data integrity for all hires, , and rehires such as: start date changes, , rescind hire/transfer dates, , and cares for any in-flight data changes in the system that may impact the success of the process.
- Delivers consistent and positive communication to all candidates. Partners and communicates with recruiters of any issues or delays with pre-boarding process for candidates and confirming day one activities.
- Assist with and administer components of process compliance including but not limited to; license and certification collection and upload, pre-employment tracking, adjudication, and approvals, as well as processing hires in timely manner to meet compliance and business needs. Suggest updates/ edits to templates, SOPs, and processes as needed.
- [Executive Talent Acquisition Only] Provide white-glove service to candidates and pre-hires through the coordination of interviews and pre-employment requirements. Assist with third party staffing vendor management including working with the Executive Recruiting Team to ensure all documentation is collected from the vendor per the contract and vendor reporting as needed.
- Other duties as assigned or requested.
EDUCATION
Required
- High School Diploma
Substitutions
- None
Preferred
- None
EXPERIENCE
Minimum
- 1 Year Experience in an HR, HR Operations, Talent Acquisition, Customer Service, administrative support, or similar professional experience
- Proficient in Microsoft Office suite; Word, PowerPoint, Excel, and/or Teams
Preferred
- Prior experience within an HRIS or ATS; preferably Workday
LICENSES OR CERTIFICATIONS
Required
- None
Preferred
- None
SKILLS
- Excellent attention to detail, organization and accuracy skills.
- Ability to multi-task and prioritize in a fast-paced environment and flexibility to deal with changing schedules and priorities.
- Excellent communication skills: oral, written and listening skills.
- Ability to maintain a high level of confidentiality.
TRAVEL REQUIREMENT
0% - 25%
LANGUAGE REQUIREMENT (other than English)?
None
PHYSICAL, MENTAL DEMANDS AND WORKING CONDITIONS
Position Type
Office-Based
Office-Based Positions
An employee in this position works in an office environment. The position frequently requires the employee to communicate effectively with others both inside and outside the workplace (e.g., in person, via telephone, via email). The employee must be able to understand, interpret and analyze data, solve problems, concentrate, and research, use available technological resources and systems (e.g., computers and computer programs), multi-task, prioritize, and meet multiple deadlines to complete essential tasks. The employee generally works in a fast-paced and frequently stressful environment, must attend work on a regular and reliable basis as well as adhere to all workplace policies, and may be called upon to work outside regular business hours
.
Teaches/Trains others regularly
Does Not Apply
Travels regularly from the office to various work sites or from site-to-site
Does Not Apply
Works primarily out-of-the office selling products/services (Sales employees)
Does Not Apply
Physical Work Site Required
No
Lifting: up to 10 pounds
Does Not Apply
Lifting: 10 to 25 pounds
Does Not Apply
Lifting: 25 to 50 pounds
Does Not Apply
Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
Compliance Requirement: This position adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies
As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.
Pay Range Minimum:
$20.72Pay Range Maximum:
$30.12Base pay is determined by a variety of factors including a candidate’s qualifications, experience, and expected contributions, as well as internal peer equity, market, and business considerations. The displayed salary range does not reflect any geographic differential Highmark may apply for certain locations based upon comparative markets.
Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.
We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below.
For accommodation requests, please contact HR Services Online at [email protected]
California Consumer Privacy Act Employees, Contractors, and Applicants Notice
Skills Required
- High School Diploma
- 1 year experience in HR, HR Operations, Talent Acquisition, Customer Service, or administrative support
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Teams)
- Experience performing candidate background checks, drug screenings, and verification of licenses/certifications
- Strong attention to detail, organization, and accuracy
- Ability to multi-task, prioritize, and work in a fast-paced environment
- Excellent oral, written, and listening communication skills
- Ability to maintain a high level of confidentiality
- Prior experience with an HRIS or ATS (preferably Workday)
Highmark Health Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Highmark Health and has not been reviewed or approved by Highmark Health.
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Healthcare Strength — Medical, prescription, dental, and vision coverage are emphasized alongside 100% coverage for preventive exams, with onsite pharmacy access and fitness center availability at major campuses.
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Retirement Support — An employer‑sponsored 401(k) with a company match is highlighted, with AHN materials illustrating a 100% match on the first 4% plus an additional 1% employer contribution as an example within the enterprise.
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Wellbeing & Lifestyle Benefits — Wellness programs include stress‑management classes, health coaching, incentives for healthy activities, team‑member discounts, and volunteer incentives, with paid volunteer time also noted in the overall package.
Highmark Health Insights
What We Do
Highmark Health, a Pittsburgh, PA based enterprise that employs more than 40,000 people who serve millions of Americans across the country, is the second largest integrated health care delivery and financing network in the nation based on revenue. Highmark Health is the parent company of Highmark Inc., Allegheny Health Network, and HM Health Solutions. Highmark Inc. and its subsidiaries and affiliates provide health insurance to nearly 5 million members in Pennsylvania, West Virginia and Delaware as well as dental insurance, vision care and related health products through a national network of diversified businesses that include United Concordia Companies, HM Insurance Group, and Visionworks. Allegheny Health Network is the parent company of an integrated delivery network that includes eight hospitals, more than 2,800 affiliated physicians, ambulatory surgery centers, an employed physician organization, home and community-based health services, a research institute, a group purchasing organization, and health and wellness pavilions in western Pennsylvania. HM Health Solutions focuses on meeting the information technology platform and other business needs of the Highmark Health enterprise as well as unaffiliated health insurance plans by providing proven business processes, expert knowledge and integrated cloud-based platforms. A national blended health organization, Highmark Health and our leading businesses support millions of customers with products, services and solutions closely aligned to our mission of creating remarkable health experiences, freeing people to be their best. Headquartered in Pittsburgh, we're regionally focused in Pennsylvania, Delaware, West Virginia and New York, with customers in all 50 states and the District of Columbia. We passionately serve individual consumers and fellow businesses alike. Our companies cover a diversified spectrum of essential health-related needs, including health insurance, health care delivery, population health management, dental solutions, reinsurance solutions, and innovative technology solutions. We’re also proud to carry forth an important legacy of compassionate care and philanthropy that began more than 170 years ago. This tradition of giving back, reinvesting and ensuring that our communities remain strong and healthy is deeply embedded in our culture, informing our decisions every day.
