About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job DescriptionPurpose
The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers and applicants for VP level hiring at AbbVie.
Key Responsibilities Include:
- Coordinate interview schedules and schedule change requests
- Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request and weekly interview request updates
- Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)
- Arrange all candidate domestic and international travel, accommodations, etc.
- Process all expense reimbursement and invoices on a weekly basis
- Process background and drug screen requests and provide updates on status of requests
- Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
- Update SmartRecruiters ATS with candidate status and interview data
- Provide high touch customer service to candidates, hiring managers and administrative staff
- Ensure a best-in-class candidate/manager experience
- Ability to work with and safeguard confidential information
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures
- Prioritizes work assignments and completes them on time
- Negotiates to adjust deadlines as needed
- Maintains workflow efficiency, smooth workflow operation, and high-quality standards
- Partner with Executive Administrative Assistants, building relationships and being a trusted partner
Education and Experience
- High School diploma or equivalent, bachelor’s degree highly preferred
- A minimum of 2 years administrative or customer support/scheduling/event planning/coordination experience preferred
- Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred
- Prior staffing coordination or HR experience preferred
Key Competencies:
- Learns, fast, grasps the 'essence' and can change the course quickly where indicated
- Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)
- Will be privy to confidential information and must be able to execute work while keeping details confidential
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on manyfactors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount isearned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that areallocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolutediscretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Skills Required
- High School diploma or equivalent, bachelor's degree highly preferred
- Minimum of 2 years administrative or customer support/scheduling/event planning/coordination experience
- Experience working with Applicant Tracking Systems
- Proficiency in Microsoft Outlook, Word, and Excel
- Prior staffing coordination or HR experience
AbbVie Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AbbVie and has not been reviewed or approved by AbbVie.
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Retirement Support — 401(k) contributions include a dollar-for-dollar match up to 6% plus an additional annual company contribution tied to age and service. Company-paid life insurance and other financial protections further strengthen long-term security.
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Parental & Family Support — Paid leave programs include up to 12 weeks at 100% for parental leave and separate paid caregiver leave, with eligibility after six months where noted. Adoption and surrogacy reimbursements and family-building resources add further support.
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Healthcare Strength — Health coverage begins on day one with medical, dental, vision, mental health, and prescription benefits, and preventive care covered at 100%. Options such as HSAs/FSAs and coverage for spouses/domestic partners and children up to age 26 broaden accessibility.
AbbVie Insights
What We Do
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first — for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuroscience, eye care, aesthetics and other areas of unmet need.
