The Role
Provide administrative and operational support to global recruiting: create job postings, schedule interviews (phone, Microsoft Teams, in-person), manage pre-employment checks, coordinate campus events, support internship/contingent programs, maintain recruiting records, and improve candidate experience while supporting hiring managers and HR partners.
Summary Generated by Built In
Be yourself at Protolabs
Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. We are an equal opportunity employer, and we are committed to building a diverse team that feels they are valued in the workplace. So do you feel you do not meet every single requirement but still intrigued? We encourage you to still apply! You can help make our company even better. We do not discriminate based on race, color, national origin, sexual orientation, gender, age, mental or physical ability, or any way you represent yourself. We strongly believe diversity makes for more successful teams.
Why Protolabs?
We are the leaders in digital manufacturing. We hire doers, makers, and creative thinkers who tackle our roles with an entrepreneurial spirit. Our culture is centered around meaningful work that brings new and innovative products to market at unprecedented speeds. We are a diverse team that comes from all walks of life and take pride in our team who is smart, genuine, humble, and passionate about what we do. It’s our people who fuel our creativity and make our culture feel like home.
This role will be approximately 3-6+ month contract role with a fixed hybrid schedule (onsite Tuesday, Wednesday, and Thursday; remote Monday/Friday) in Maple Plain, MN.
Join Protolabs’ Global Talent Acquisition Center of Excellence (COE) team as a Contract Talent Acquisition Coordinator. In this role, you will provide critical administrative and operational support to the global recruiting team, helping to attract, engage, and hire top talent across the organization. You will play a key role in coordinating recruiting activities, managing candidate logistics, and ensuring a seamless hiring process from start to finish. This position is ideal for a highly organized, detail-oriented professional who is passionate about delivering an exceptional candidate experience while supporting a fast-paced, global talent acquisition function.
What You'll Do
- Provide administrative and coordination support to the Global Talent Acquisition team, HR partners, hiring managers, and candidates throughout the recruitment process.
- Create and manage job postings on the Protolabs career site and external job boards to support hiring needs across the organization.
- Coordinate and schedule interviews globally, including phone, virtual (Microsoft Teams), and in-person interviews across multiple time zones.
- Support full-cycle recruitment activities for entry-level, intern, temporary, and select internal positions.
- Serve as a primary point of contact for candidates, providing timely communication regarding interviews, hiring status, and pre-employment requirements.
- Initiate, track, and complete pre-employment processes, including background checks, drug screenings, reference checks, and offer-related documentation.
- Assist in the planning, coordination, and execution of career fairs, campus recruiting events, and other talent attraction initiatives.
- Support internship and contingent workforce programs, helping ensure a positive experience for candidates and hiring teams.
- Guide candidates through the application process and respond to questions regarding opportunities and recruitment procedures.
- Respond professionally to inquiries from candidates, recruitment agencies, and other external stakeholders via phone, email, and in person.
- Maintain accurate recruiting records and ensure compliance with company policies and hiring processes.
- Identify opportunities to improve recruitment operations, candidate experience, and administrative processes.
- Coordinate candidate and employee travel arrangements related to recruiting activities.
- Contribute to special projects and perform other recruitment-related and administrative duties as assigned.
What It Takes
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and relevant experience will be considered.
- 1–3 years of experience in talent acquisition coordination, recruiting operations, human resources, or a related administrative role.
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment while maintaining a high level of accuracy.
- Proven ability in supporting teams and stakeholders across multiple locations and time zones.
- Strong collaboration skills with a demonstrated ability to build positive working relationships across all levels of the organization.
- Highly organized with excellent time management skills and a strong sense of urgency.
- Exceptional written, verbal, and interpersonal communication skills.
- Strong attention to detail and commitment to delivering high-quality work.
- Ability to work both independently and as part of a collaborative team.
- Adaptable, flexible, and comfortable navigating changing priorities and business needs.
- Demonstrated professionalism, discretion, and ability to handle sensitive and confidential information.
- Self-motivated, proactive, and capable of managing workload with minimal supervision.
- Proficiency with Microsoft Office applications and experience working with applicant tracking systems (ATS) or HR systems is a plus.
- Experience in Corporate Recruitment and/or HR administration
- Administrative or coordination experience with global stakeholders
What makes you stand out!
Proto Labs maintains ITAR-compliant operations in all of our United States based facilities. Due to ITAR regulations, this role is only open to U.S. Citizens, lawful permanent residents (green card holders) or foreign nationals granted refugee or asylee status. Individuals with temporary visas (e.g. E, F-1, H-1, H-2, L, B, J, TN or OPT) are not eligible for hire in this role.
Proto Labs, Inc. is an Equal Opportunity Employer
Physical Demands:
While performing the essential duties of this job, the employee is regularly required to sit; use a computer keyboard, monitor and mouse, telephone and printer; reach with hands, and arms, talk, see and hear. The employee is occasionally required to stand, walk, stoop or kneel and must occasionally lift and/or move up to 25 pounds.
Work Environment:
Indoors (A/C); nonsmoking; the majority of this job function is performed in an office setting requiring normal safety precautions. However, there may be job duties that require the employee to spend time in the manufacturing areas exposed to machinery and noise; eye protection occasionally required. Occasionally works in outside weather conditions. Occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. The noise level in the work environment is usually quiet to moderate.
Skills Required
- 1-3 years of experience in talent acquisition coordination, recruiting operations, HR, or related administrative role.
- Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
- Experience supporting teams and stakeholders across multiple locations and time zones.
- Exceptional written, verbal, and interpersonal communication skills.
- Proficiency with Microsoft Office applications; experience with applicant tracking systems (ATS) or HR systems.
- Authorization to work under ITAR: U.S. citizen, lawful permanent resident, or refugee/asylee (temporary visas not eligible).
- Experience coordinating interviews globally, including virtual interviews via Microsoft Teams.
Protolabs Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Protolabs and has not been reviewed or approved by Protolabs.
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Healthcare Strength — Medical, dental, and vision options are broadly available and described as good to excellent. Additional protections like short- and long-term disability and life insurance bolster the overall package.
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Leave & Time Off Breadth — A starting PTO allotment plus paid holidays, along with added wellness and volunteer time, is emphasized, with some roles noting PTO growth over tenure. Paid caregiver leave appears in postings and supports flexibility for life events.
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Retirement Support — A 401(k) with company match and immediate vesting is offered, supporting long-term savings. This foundation is frequently cited alongside core financial benefits as a strong element of total rewards.
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The Company
What We Do
Protolabs is the world's fastest digital manufacturing source for rapid prototyping and on-demand production. The technology-enabled company produces custom parts and assemblies in as fast as 1 day with automated 3D printing, CNC machining, sheet metal fabrication, and injection molding processes. Our digital approach to manufacturing enables accelerated time to market, reduces development and production costs, and minimizes risk throughout the product life cycle. 3D Printing Our 3D printing service offers a wide selection of materials and technologies to create prototypes and end-use parts with complex geometries and detailed features. With tight process controls, careful design reviews, and extensive quality monitoring, we ensure precise and repeatable 3D-printed parts, every time. CNC Machining We use 3- and 5-axis milling along with turning to machine parts from commercial-grade plastics and metals. Our online quoting system and automated manufacturing process enable us to ship parts within 24 hours, helping customers accelerate development and reduce time to market. Sheet Metal Fabrication Protolabs is an industry leader in quick-turn sheet metal parts for both prototyping and low-volume production. Our digital approach to manufacturing enables us to fabricate sheet metal parts in as fast as 5 days. Additionally, we can support our customers’ development efforts with component assemblies, several finish options, and screen printing. Injection Molding Our injection molding service offers two options—prototyping and on-demand manufacturing—which provide customers a tooling solution that aligns with their project’s requirements. It’s used for quick-turn prototyping, bridge tooling, and low-volume production of up to 10,000+ parts in 15 days or less.
