Talent Acquisition Associate

Position Summary

The Talent Acquisition Associate is responsible for managing the end-to-end recruitment process, from candidate sourcing and screening to interview coordination, reference checks, job offer discussions, and onboarding endorsements. This is a client-facing role that requires close collaboration with clients, hiring managers, and internal stakeholders to understand recruitment requirements, provide regular hiring updates, and ensure the successful placement of qualified candidates.

The role involves proactively identifying and engaging talent through various recruitment channels, managing multiple hiring requirements, and maintaining strong relationships with both candidates and clients. The Talent Acquisition Associate is expected to deliver a positive candidate and client experience while ensuring recruitment activities are completed efficiently and within established timelines.

Job Details

Work Setup: Work from home until further notice

Schedule: Monday to Friday | 9:00 AM to 6:00 PM (Flexible to an extent)

Although the default schedule for this role is dayshift, there may be instances when you will need to adjust your shift to attend client meetings and facilitate interviews at night/early morning.

Key Responsibilities

• Manage the end-to-end recruitment process, from candidate sourcing and screening to interview coordination, reference checks, job offer management, and onboarding endorsements.
• Serve as a primary point of contact for assigned recruitment requirements, maintaining regular communication with clients, hiring managers, and internal stakeholders throughout the hiring process.
• Participate in client kickoff meetings and recruitment discussions to understand hiring needs, clarify job requirements, and align on candidate profiles, recruitment timelines, and selection processes.
• Source, screen, and shortlist qualified candidates using various recruitment platforms, job boards, social media channels, and other sourcing strategies.
• Collaborate with the Recruitment Lead and hiring managers to develop effective sourcing strategies and address recruitment challenges.
• Present and endorse qualified candidates to clients, ensuring candidate profiles and recommendations are accurate, complete, and aligned with hiring requirements.
• Coordinate and schedule interviews between candidates and hiring managers, ensuring a seamless and efficient recruitment process.
• Conduct pre- and post-interview briefings, gather feedback, and communicate next steps to candidates and clients.
• Administer and oversee candidate assessments, as required.
• Conduct and document reference checks for selected candidates, ensuring completion of necessary verifications before proceeding with job offers.
• Facilitate job offer discussions with selected candidates, clearly communicating approved compensation packages, benefits, employment terms, and other relevant details.
• Coordinate with internal stakeholders to secure necessary job offer approvals, address candidate concerns, and facilitate offer acceptance.
• Monitor and follow up on pending job offers, ensuring timely completion of requirements and proper endorsement of accepted candidates to the onboarding team.
• Provide regular recruitment updates to clients and internal stakeholders, including candidate pipeline status, interview progress, hiring challenges, and expected timelines.
• Proactively manage client expectations, address recruitment-related concerns, and recommend solutions to improve hiring outcomes.
• Maintain accurate and up-to-date candidate records, recruitment activities, and hiring progress in the Applicant Tracking System (ATS) and other recruitment trackers.
• Build and maintain strong relationships with candidates, clients, and hiring managers to ensure a positive recruitment experience and support long-term partnerships.
• Ensure recruitment activities are completed within established timelines while maintaining compliance with internal recruitment processes, policies, and standards.

Qualifications & Requirements

• Experience in end-to-end recruitment, including candidate sourcing, screening, interview coordination, reference checking, and job offer management, is preferred.
• Required experience in a client-facing recruitment role, with demonstrated ability to communicate directly with clients and hiring managers, manage recruitment expectations, and provide regular hiring updates.
• Strong sourcing skills, including experience using job boards, social media platforms, and other recruitment channels.
• Proficiency in Boolean search techniques and familiarity with various sourcing strategies is an advantage.
• Excellent verbal and written communication skills, with the confidence to facilitate client meetings, discuss recruitment requirements, and provide professional hiring updates.
• Strong interpersonal, relationship-building, and stakeholder management skills.
• Strong analytical and critical thinking skills, with the ability to identify recruitment challenges and recommend practical solutions.
• Excellent organizational and multitasking abilities, with strong attention to detail.
• Ability to independently manage multiple recruitment requirements, prioritize tasks, and meet hiring deadlines in a fast-paced environment.
• Proficiency in using Applicant Tracking Systems (ATS), recruitment trackers, and other recruitment tools is an advantage.
• Ability to work effectively under pressure while maintaining professionalism and delivering quality results.
• Willingness to adjust work schedules as needed to accommodate client meetings and interviews across different time zones.