Talent Acquisition Associate - Recruiting Coordinator

Who You’ll Be Working With

Join a collaborative and mission-driven Talent Acquisition team that’s passionate about connecting exceptional people with meaningful opportunities at PMG. Working closely with recruiters, hiring managers, People & Culture partners, and candidates, you’ll play an essential role in shaping a thoughtful and inclusive hiring experience.

You’ll have the chance to build strong relationships, support business growth, and contribute to a people-first culture that values every interaction.

As a Talent Acquisition Senior Associate, you will support PMG across the experienced hire candidate pipeline—including candidate and requisition data validation, interview scheduling, and background check coordination, and other related administrative and operations tasks. This role plays a key part in delivering a thoughtful and efficient hiring experience by ensuring accuracy, responsiveness, and a welcoming approach throughout the recruitment process.

What You’ll Be Doing

• Coordinate interview scheduling through our Applicant Tracking System (ATS) and scheduling tools, making the process smooth and seamless for candidates and teams alike.
• Arrange and manage candidate travel—including booking and reimbursement—to ensure a stress-free, welcoming experience.
• Maintain the Talent Acquisition team’s calendar, managing meeting invites, logistics, and room reservations with care and precision.
• Greet and host candidates onsite at our Dallas office, offering thoughtful tours and helping create a comfortable, positive interview experience.
• Process background checks, track results, and ensure steps are completed in a timely and organized way.
• Partner closely with recruiters and the operations team to ensure a unified, thoughtful candidate experience from start to finish.
• Prepare interviewers by sharing schedules, logistics, and background materials to help them show up informed and ready.
• Review and update candidate data in our ATS to support clean records, smooth handoffs, and strong reporting accuracy.
• Create and share basic reports using the ATS and other tools to help the team stay informed and make data-backed decisions.
• Support our recruiting team by coordinating interviews, managing communications, setting up events, and helping deliver an engaging, organized experience for every candidate.
• Support Talent Acquisition Operations—helping with job description updates, system administration in Greenhouse, and process documentation.
• Lend a hand with broader People & Culture initiatives when needed, contributing to a collaborative and connected team environment.

What You’ll Bring

• 1+ years of experience in talent acquisition, with a bachelor’s degree or equivalent work experience.
• A sharp eye for detail and a love of organization—you catch the small things that make a big difference.
• A proactive, team-oriented approach and a genuine desire to support both candidates and colleagues.
• Curiosity and a problem-solving mindset—you enjoy figuring things out and making them better.
• Interest in improving systems and processes, especially around documentation and operational tools.
• Comfort working with Applicant Tracking Systems (experience with Greenhouse is a plus).
• Experience with travel booking and expense management systems (experience with NAVAN and Ramp is a plus).
• Strong communication skills and a warm, professional presence when working with stakeholders at all levels.
• A commitment to curiosity and adaptability as a Continual Learner, staying at the forefront of media innovation while prioritizing client success with a Customer-Focused mindset that seeks opportunities to deliver meaningful value.
• A dedication to People-Focused leadership, fostering collaboration, innovation, and professional growth by Leading by Example and nurturing strong relationships that empower others to excel.