Talent Acquisition Assistant

Company Description

We are PrimeVigilance (part of Ergomed Group), a specialised mid-size pharmacovigilance service provider established in 2008. We are proud to have achieved global organic growth year after year, with staff based across Europe, North America and Asia all covering services within: Medical Information, Pharmacovigilance, Regulatory Affairs and Quality Assurance. 

PrimeVigilance provides first class support to our small to large pharmaceutical and biotechnology partners maintaining long lasting relationships and has become one of the global leaders in its field. We cover all therapy areas including medical device. 

We love investing in our staff by providing an excellent training and development platform. We value employee experience, well-being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high-quality client service can be achieved. 

Come and join us in this exciting journey to make a positive impact in patient’s lives.  

Job Description

Provides administrative and recruitment support to the global talent acquisition function, interacting with Talent Acquisition Specialists, Hiring Managers, Interviewers and candidates.

• Coordinates interviews for candidates. Corresponds with Talent Acquisition Specialists, interview teams and candidates.
• Monitors and manages the company careers mailbox. Responds to emails or forwards to the appropriate parties.
• Uses and updates the Applicant Tracking Systems (ATS) to ensure compliance with GDRP. Activates new joiners and disactivates leavers. Sends referral information to new starters.
• Manages the internal job board and reviews advertising.
• Assists with pulling and manipulating reports in excel and sends reports to the business.
• Manages the referral process by pulling reports, checking eligibility and arranging payments
• Manages right to work checks in the UK.
• Organises meet and greets for senior hires.
• Assists with Talent Acquisition and HR projects.
• Reviews applications and sends correspondence to candidates. May be involved in interviewing candidates and sourcing.

Qualifications

• Strong administration skills
• Strong organisational skills including experience managing multiple priorities
• Good attention to detail
• Respect of confidentiality
• Strong written and verbal communication skills in English
• Proficiency in all MS-Office applications including Microsoft Word, Excel, and PowerPoint

Additional Information

We prioritize diversity, equity, and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds, genders and ages can contribute and grow.  

We offer: 

• Training and career development opportunities internally  

• Strong emphasis on personal and professional growth 

• Friendly, supportive working environment 

• Opportunity to work with colleagues based all over the world, with English as the company language 

Our core values are key to how we operate, and if you feel they resonate with you then Ergomed is a great company to join!  

Quality 

Integrity & Trust  

Drive & Passion  

Agility & Responsiveness  

Belonging 

Collaborative Partnerships  

We look forward to welcoming your application.