Talent Acquisition Assistant (Hybrid) - Talent Acquisition

LocationSAINT LOUIS, MO 63130 Scheduled Hours40

Position SummaryThe Talent Acquisition Assistant supports Talent Acquisition by coordinating and executing key aspects of the hiring process. This role is responsible for screening applications, conducting high-volume pre-qualification candidate screens, drafting post screening summaries, scheduling interviews, ensuring candidate eligibility and documentation compliance, and supporting external and internal candidate sourcing activities. The Talent Acquisition Assistant sources qualified candidates using applicant tracking and HR systems and may contact candidates directly to discuss open positions, conduct interview screenings, and guide candidates through the application process. Acting as a key liaison between candidates, hiring managers, and members of the talent acquisition teams, this role delivers a positive candidate experience while ensuring the timely execution of hiring activities and expediting the talent acquisition process.

Job Description

• Screens job applications and schedules screening interviews for applicants to identify best fit candidates.
• Screens prior employees for rehire eligibility and checks that transfer applicants have met transfer eligibility.
• Assists in outreach to identify and build diverse pools of qualified individuals using a variety of platforms and approaches including AI and other resources as needed
• Schedules and completes a high number of individual pre-qualifying screening interviews via (Zoom/Teams) or phone.
• Drafts post screening interview summaries highlighting applicants’ qualifications.
• Helps track open job requisitions and keeps the recruitment process moving forward by supporting recruiters in communicating with hiring managers to check the status of their search and offer support to encourage best practices and shorten the length of time it takes to fill a position.
• Establishes and maintains a file of potential candidates for large incumbent positions to proactively contact previous qualified individuals regarding further openings.
• Ensures pre-employment screening tests and assessments are administered appropriately and results sent to hiring managers. May assist hiring managers in evaluating and interpreting individual results.
• Places advertisements as needed.
• Provides follow-up correspondence to individuals on recruiting status.
• Works collaboratively with the talent acquisition team to discuss openings and future hiring needs. Recommends candidates for future consideration.
• Supports the Talent Acquisition team to effectively meet hiring goals including communication with schools/departments, applicants, advertising vendors, etc.
• May also assist with job fair hosting and community outreach events.
• Identifies opportunities for improving individual experience and scheduling efficiency. Provides feedback and updates to management on market trends and opportunities.
• Submits reports in a timely manner.
• May perform employment reference checks and verify required license/certifications on applicants.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment.
• Ability to move to on and off-campus locations.

Physical Effort:

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Business Environment

Driver's License:

A driver's license is not required for this position.

More About This JobPreferred Qualifications:

• Familiarity with AI tools and their practical application in a work environment.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Recruiting Or Human Resources (1 Year)

Skills:

Applicant Tracking Systems (ATS), Detail-Oriented, Diversity Recruitment, Documentations, External Customer Service, High Accuracy, Internal Customer Relations, Interpersonal Communication, Labor and Employment Law, Microsoft Office, Multitasking, Online Searching, Oral Communications, Phone Screens, Prioritization, Self-Direction, Social Media, Time Management, Workday Software, Written Communication

GradeG07-H

Salary Range$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.