Systems and Reporting Officer

Location - Birmingham

Salary :Base salary from £32,050 depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As a Systems and Reporting Officer at HS2 you will  will play a key role in the day to day support of the end-to-end procurement systems landscape, encompassing procurement planning, advertising, sourcing, procurement, contract management, performance management and reporting. The role will also focus on providing support to the various Procurement teams to enable the effective delivery of multimillion-pound contracts in compliance with the Utilities Contracts Regulations.

About the role:

• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
• Provide ongoing operational systems support, guidance, training and subject matter expertise at key stages of the procurement process to teams within Procurement and across the commercial functions within the business 
• Administer the systems (software as a service) used to provide the eSourcing and evaluation requirements to the Procurement & Commercial function. 
• Actively partner with procurement project teams to provide an end to end evaluation configuration service to the Procurement & Commercial function, to enable the effective and controlled management of probity during multi-million-pound tender evaluations.
• Support Procurement and Commercial users of our Oracle ERP system through individual support as well as developing to training materials
• Interface with Procurement governance, compliance and assurance teams, Procurement, IT and systems-related personnel across HS2, Department of Transport and the supply market
• Interface with systems providers to provide escalation for user assistance, enhancements and queries to be addressed.
• Work with other members of your team to build on your experience and abilities to ensure continuous support is maintained

About You:

Skills:

• Ability to prioritise competing requirements and manage tasks effectively
• Problem solving and analytical skills to support to complex bespoke e-sourcing requirements

Knowledge:

• Understanding of procurement processes and systems, including in knowledge of e-sourcing and evaluation tools, their configuration, management and implementation in a major programme environment
• Understanding of the challenges of a public sector Procurement environment.
• Knowledge of HS2 procurement policies

Type of experience:

• Experience of administration of procure to pay systems, e-sourcing systems and evaluation tools.
• Experience of managing multiple stakeholder requirements and delivery of excellent customer service.
• Experience of working within a regulated working environment such as a procurement, finance or commercial division.
• Practical procurement experience.
• Experience of supporting users with systems and providing a customer facing service

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect.

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process - YouTube

Any applications received after the closing date will not be considered.