Supply Chain Specialist OR ASC

The Supply Chain Specialist OR ASC manages OR/procedural area supplies, including stocking, ordering, inventory control, and distribution. This role involves technical tasks such as using barcoding for scanning, maintenance of PAR locations in the ERP, working with clinical staff, anticipating supply needs for surgeries, and performing data entry necessary for ordering and tracking of open orders. The Specialist level often includes acting as a lead, training new hires, and collaborating on cost-saving opportunities. 

Essential Job Statements

Operational Management: 

• Inventory Management - Maintain and replenish OR supply locations based on PAR levels and usage trends. Monitor expiration dates and ensure sterile supplies are rotated properly.  

• Stocking and Distribution - Deliver supplies to operating rooms, restock par carts, and maintain supply levels in various storage locations. Maintain clean and organized supply areas. 

• Collaboration and Support - Work closely with OR staff to anticipate needs for upcoming procedures ensuring appropriate stock is available, accounting for fluctuations in usage, and act as a resource for the team. 

• Troubleshooting - Work in collaboration with other Supply Chain resources, such as Procurement and Inventory Control, to troubleshoot critical supply constraints. Utilize approved sub database to ensure there are no stock outs. If there is no approved sub, team member will work with Value Analysis and the OR Clinical Team to identify appropriate sub products.  

• Follow infection control and sterile handling protocols.  

• Ensure compliance with hospital policies and regulatory standards. 

• Serve as a lead team member and mentor for new employees.

Miscellaneous Responsibilities: 

• Demonstrates the ability to perform other duties as assigned and/or participates in special projects to support the mission of VCUHS and the Department. 

• Accepts alternate assignments, as required.

Patient Population

Not applicable to this position. 

Employment Qualifications 

Required Education: 

High School Diploma or equivalent 

Preferred Education: 

N/A 

Licensure/Certification Required: 

N/A 

Licensure/Certification Preferred: 

N/A 

Minimum Qualifications 

Years and Type of Required Experience: 

3+ years of experience in healthcare supply chain experience. 

Years and Type of Preferred Experience: 

3+ years of experience in healthcare supply chain experience in a procedural environment. 

Other Knowledge, Skills and Abilities Required: 

• Familiarity with replenishment, low unit of measure or point of use inventory process. General understanding of procurement. Logistics, warehousing and distribution 

• Familiarity with surgical instruments, sterile supplies, and OR protocols. 

• Strong analytical, critical thinking and problem-solving skills.  

• Excellent communication skills (written and oral), across multiple teams. 

• Previous experience using a personal computer with Microsoft office applications. 

• Proficiency in supply chain software (e.g., Workday, SAP, Oracle, JDA) and other office-based software. 

• Experience with barcoding and other logistics process and systems. 

Other Knowledge, Skills and Abilities Preferred: 

Clinical/Procedural area experience; skills in: 

• Knowledge of Surgical Supplies & Instruments 

• Case Cart Preparation & Preference Card Use 

• Sterile Technique Awareness 

• Coordination with OR Schedulers & Nurses 

• Emergency Supply Fulfillment (e.g., during trauma or urgent surgeries)

Working Conditions

Periods of high stress and fluctuating workloads may occur. 

General office environment. 

Prolonged periods of working alone.  

Physical Requirements   

Physical Demands: Lifting/ Carrying (0-50 lbs.), Lifting/ Carrying (50-100 lbs.), Push/ Pull (0-50 lbs.), Push/ Pull (50-100 lbs.), Stoop, Kneel, Squat

Work Position: Sitting, Walking, Standing  

Additional Physical Requirements/ Hazards    

Physical Requirements: Manual dexterity (eye/hand coordination), Reach above shoulder, Repetitive arm/hand movements

Hazards:

Mental/Sensory – Emotional     

Mental / Sensory: Strong Recall, Reasoning, Problem Solving, Speak Clearly, Write Legibly, Reading, Logical Thinking, Attention to detail

Emotional: Fast-paced environment, Steady Pace, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Able to Adapt to Frequent Change 

Days

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.