Supply Chain Operations Specialist

Location: Southampton
Type: Full time
Salary: £36,000 per year

RMI is a global provider of medical, health, safety, and clinical support services, delivering solutions in complex and remote environments worldwide. We support clients across energy, maritime, industrial, and infrastructure sectors by deploying highly skilled medical professionals to protect the health and wellbeing of their workforce—wherever the job takes them.

The Supply Chain Operations Specialist coordinates procurement, inventory, equipment and logistics activity in support of RMI’s global operations. Acting as the central link between Operations, Finance, suppliers, logistics partners, IT and field teams, the role ensures that medical supplies, operational equipment and business assets are sourced, tracked, deployed and managed efficiently, accurately and cost-effectively.

The postholder maintains supply chain visibility, cost control, inventory accuracy, asset accountability and equipment readiness across international projects and remote operating environments.

Key Responsibilities

Supply Chain and Procurement Coordination

• Coordinate procurement for medical supplies, operational equipment, IT assets and consumables across the business.

• Manage suppliers, sourcing, onboarding, quotations, purchase orders and delivery performance to secure quality, value and continuity of supply.

• Identify cost savings, service improvements and practical mitigations for supply chain risk.
• Coordinate domestic and international purchasing to support projects in remote and challenging environments.

Finance and Commercial Interface

• Act as the main Supply Chain interface with Finance, ensuring accurate purchase orders, goods receipts, supplier invoices and inventory transactions in Sage Intacct.
• Review and resolve invoice, stock and procurement discrepancies with suppliers and internal stakeholders.
• Support month-end reporting through accurate inventory valuations, stock reconciliations, asset records and supplier spend analysis.
• Maintain clear documentation, audit trails and compliance with purchasing controls and company policies.

Inventory, Equipment and Asset Management

• Maintain accurate stock records, inventory systems and asset registers across all projects.
• Oversee equipment lifecycle management, including procurement, deployment, maintenance, calibration, tracking, redeployment and disposal.
• Conduct stock counts, reconciliations and audits, taking corrective action where required.
• Ensure operational and medical equipment remains compliant, serviceable and deployment ready.

IT and Business Asset Coordination

• Coordinate the procurement, allocation, shipment, recovery and redeployment of laptops, tablets, mobile devices and other IT assets.
• Maintain accurate IT asset records and accountability for company-owned equipment.
• Work with IT and Operations to forecast requirements and support onboarding, mobilisation and demobilisation activity.

Logistics and Operational Support

• Coordinate worldwide movement of equipment, medical supplies and operational materials.
• Identify practical, cost-effective logistics solutions for remote, offshore and challenging locations.
• Serve as a key contact for field and operational teams on equipment, inventory and supply chain requirements.
• Ensure mobilisation, demobilisation and shipment activity is accurate and on schedule.

Essential Qualifications/Skills

• Knowledge of applicable laws and regulations, including MHRA.
• Knowledge or purchase ordering, stock management and warehouse management systems (preferable).
• Intermediate skill of Excel, Word and PowerPoint – Advanced preferred
• Able to read and understand technical material relating to medications and medical equipment.
• Language skills (i.e., proficient in English – verbal and written)
• Able to communicate across varying levels up to and including Senior management.

Experience

• Experience in a supply chain role, preferably in a medical supplies environment.
• Experience in Good Distribution Practice. (Preferred)
• International buying experience. (preferred)
• Experience in multi-site operations. (preferred)

Working Conditions

All conditions, skills and abilities listed below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Language Skills

Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to understand and work with IT regarding shipping software.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is in a standard office environment with desktop business equipment and frequent telephone calls. Noise level is moderate.

While performing the duties of this job, the employee is regularly required to sit for long periods of time. The employee must constantly reach with hands and fingers. Employee must be able to work in close contact with small and large groups. Frequent hearing and talking is required.