Supply Chain Coordinator

The Supply Chain Coordinator is responsible for planning for the ordering, receiving, storage and distribution of all supplies used in the Surgical/ OR/medical/procedural areas. The Supply Chain Coordinator will be responsible for assigned service lines, suppliers, and PAR locations to manage. This individual will coordinate directly with Clinical Team members on supply disruptions, backorders, recalls, conversions, and updates. The Supply Chain Coordinator will utilize the ERP to place orders, track receipts and manage PARs.

Essential Job Statements

• Responsible for ordering, receiving, storage and distribution of supplies used in the surgical/OR/medical/procedural areas.

• Maintain adequate inventory in a cost-effective manner.

• Coordinate all return and recall items in a timely manner.

• Troubleshoot and provide guidance on backordered or unavailable items.

• Coordinate across VCU Health system to ensure supplies are available to a provider to complete the assigned work.

• Request, receive and assimilate unique items, replacement items, urgently needed items and product stocks for evaluation programs.

• Work with service line leads to improvement supply utilization, decrease/optimization inventory, and evaluate future needs.

• Utilize ERP for supply ordering and par maintenance.

• Assimilate with Clinical team members and leadership through daily interactions, huddles, and project teams.

• Recognize and work process improvement opportunities throughout Supply Chain and the OR materials teams.

• Gains or has attained full proficiency in area assigned.

• Ensure responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system.

Patient Population 

Not applicable to this position.

Employment Qualifications

Required Education: 

High School Diploma or GED 

Preferred Education: N/A 

Licensure/Certification Required: N/A 

Licensure/Certification Preferred: N/A 

Minimum Qualifications 

Years and Type of Required Experience 

2+ years supply chain experience required. 

Working knowledge of computers. 

Other Knowledge, Skills and Abilities Required: 

Must have the ability to maintain a constructive working relationship with administrators, surgeons or other providers, staff, support services, suppliers, and the Purchasing department. 

Must be able to work in an independent, team environment in an organized manner. 

Cultural Responsiveness 

Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. 

Other Knowledge, Skills and Abilities Preferred: 

Previous healthcare supply chain experience with stocking, inventory, and control of supplies. 

Previous inventory control experience with medical and surgical supplies in a surgical, perioperative, or medical procedure environment. 

Working Conditions 

Periods of high stress and fluctuating workloads may occur.

Job duties may include the access to and/or contact with medications and related supplies.

Physical Requirements 

Lifting/ Carrying (0-50 lbs.), Lifting/ Carrying (50-100 lbs.), Push/ Pull (0-50 lbs.), Push/ Pull (50-100 lbs.), Stoop, Kneel, Squat, Crawling, Climbing, Balance, Bending 

Work Position: Sitting, Walking, Standing

Additional Physical Requirements/Hazards 

Manual dexterity (eye/hand coordination), Perform shift work, Reach above shoulder, Repetitive arm/hand movements, Finger Dexterity

Mental/Sensory - Emotional

Mental/Sensory: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking 

Emotional: Fast-paced environment, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Able to Adapt to Frequent Change, Work Under Pressure, Able to Work Under Pressure

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.