The Senior Supply Chain Coordinator is responsible for ensuring the accuracy and integrity of purchasing, receiving, and supplier payment transactions. Serving as a key liaison between Receiving, Procurement, Operations, and Accounts Payable, this role manages receiving documentation, reconciles purchase orders, packing slips, and invoices, resolves discrepancies, and supports timely invoice processing. The ideal candidate is highly organized, analytical, detail-oriented, and committed to maintaining accurate inventory and financial records while building strong relationships across the business.
This position is based in Madison, Wisconsin, with hybrid flexibility requiring 2–3 days per week in the office.
If you enjoy solving problems, managing critical details, and driving accuracy throughout the supply chain process, we encourage you to apply.
RESPONSIBILITIES
- Perform three-way matching of purchase orders, packing slips/receipts, and supplier invoices.
- Collect, validate, maintain, and upload receiving documentation into ERP and document management systems.
- Verify quantities, item descriptions, pricing, and receipt information for accuracy.
- Investigate and resolve discrepancies including quantity variances, pricing mismatches, missing receipts, and incorrect PO numbers.
- Coordinate with Buyers, Receiving Teams, Warehouse Personnel, Suppliers, and Accounts Payable to obtain accurate supporting documentation.
- Monitor open purchase orders, unmatched invoices, outstanding packing slips, and aging discrepancies.
- Validate receipt transactions within the ERP system and ensure timely and accurate transaction processing.
- Generate reports and support audit requests while ensuring compliance with purchasing policies and internal controls.
QUALIFICATIONS
- Strong quantitative and qualitative analytical abilities.
- Effective verbal and written communication skills.
- Proven ability to build relationships and provide excellent customer service.
- Strong organizational skills with exceptional attention to detail.
- Demonstrated ability to adapt to and drive change in a dynamic environment.
- Excellent time management and problem-solving skills.
- Proficiency with Microsoft Office applications, including Excel, Teams, and SharePoint, as well as data analysis tools and techniques.
- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field preferred; Lean Six Sigma certification and JDE experience highly valued.
As a holding company with cooperative and private ownership, URUS is a family of businesses at the heart of the dairy and beef industry – Alta Genetics, GENEX, Genetics Australia, Leachman Cattle, Jetstream, PEAK, SCCL, Trans Ova Genetics and VAS. Each organization has its unique identity, products, and services. These companies work globally to provide cutting-edge dairy and beef genetics, customized reproductive services to maximize conceptions, dairy management information to take producers to the frontline of progressive dairy farming, and an array of products and services to help bovines reach their full genetic potential. URUS has 9 brands in 17 retail countries and employs nearly 2,800 people globally.
Skills Required
- Strong quantitative and qualitative analytical abilities.
- Effective verbal and written communication skills.
- Proven ability to build relationships and provide excellent customer service.
- Strong organizational skills with exceptional attention to detail.
- Demonstrated ability to adapt to and drive change in a dynamic environment.
- Excellent time management and problem-solving skills.
- Proficiency with Microsoft Office applications, including Excel, Teams, and SharePoint, as well as data analysis tools and techniques.
- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
- Lean Six Sigma certification.
- JDE (JD Edwards) ERP experience.
What We Do
We Create Value We do more than produce and market semen from high caliber sires. We aim to create value for farmers by striving to understand each farm’s individual needs and goals. Our innovative genetic programs and reproductive services make the difference at the farm level. Using customized programs, specific to each producer's needs, we promise to improve individual herd profitability. We Build Trust Trust is built on the foundation to provide top quality products and services that deliver on their promise. We commit to providing such programs and services every day. Our unique product development testing standards are the most rigorous and accurate in the world, and are the clearest statement of our commitment to gaining your trust. We Deliver Results Our people, who have a passion for the business, can be counted on to deliver beyond expectation. We consistently deliver high impact genetic results and strategies to maximize herd profitability. We provide services to improve each farm's reproductive performance and capitalize on genetic investments. We take our responsibility seriously – to deliver excellence through our products, programs and services that generate profit for the progressive farms we work with around the world.
