Supervisory Probate Spec

Description

JOB TITLE: Supervisory Probate Specialist DEPARTMENT: Realty

REPORTS TO: Realty Program Director POSITION STATUS: Full-time, Exempt

JOB CLASS: JC-50, DOE Prepared By: Human Resources

APPROVED: November 2013

SUMMARY: The Supervisory Probate Specialist, under the direction of the Realty Program Manager, is responsible and accountable for the management of the Probate and Estate Services function' of the Realty Department, which includes the direct supervision of the Probate and Estate Services staff. 

PERFORMANCE RESPONSIBILITIES: include the following. Other duties may be assigned. 

• This position is a supervisory position.
• Possesses advanced Probate knowledge and skill.
• Receives mentoring from the Realty Director to become capable of performing both technical and management job duties.
• Manages the Probate and Estate Services function of the Realty Program, which includes the direction of three (3) to four (4) staff.
• Provides administrative guidance to the Probate and Estate Services staff.
•  Implements short and long-range plans for the Probate and Estate Services section.
• Conducts performance evaluations and disciplinary actions of the Probate and Estate Services staff, and whose suggestions and recommendations as to the hiring, termination, advancement, promotion or any other change of status is given particular weight. 
•  Updates existing Probate and Estate Services section policies and creates new ones to improve service procedure standardization and to enhance systemized processes. 
•      Provides second review of complete probate packages to ensure compliance with BIA policies, prior to submission of probate case to the Realty Director for final review. 

Requirements

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Demonstrated dependable work attendance record. Demonstrated 'ability to gain knowledge of management and program administration that varies in complexity and scope. Demonstrated knowledge of federal law, state law, regulations and policies related to Federal Indian Probate. Strong computer skills, written, oral, organizational and analytical skills are required. The individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bilingual Yup'ik/English preferred. 

EDUCATION AND EXPERIENCE: High school diploma or GED is required. Three (3) years of specialized experience in Probate and Estate Services is required. 

Probate Clerk: Proven ability to compile reports and prepare business correspondence. Proven ability to read and apply Code of Federal Regulations (CFRs) related to Probate. 

Probate Specialist I: In addition to those stated above, must be able to apply Alaska's Laws of Intestacy. Previous evaluations rated as good to excellent. Effectively produce thorough and complete probate packages. 

Probate Specialist II: In addition to those stated above, must possess intermediate Probate knowledge and skill. Previous evaluations rated as good to excellent. Must possess ability to successfully train or coach Probate and Estate Services staff. 

Supervisory Probate Specialist: In addition to those stated above, high level Probate and Estate Services work. Previous evaluations noted as good to excellent. Consistent Probate and Estate Services knowledge and application. At least two years of supervisory experience is highly preferred with previous evaluation noted as good to excellent.