Supervisor, Travel and Expense (Concur)

Worker Type

Regular

Job Description
 

Summary

Concur Travel & Expense Supervisor is primarily responsible for overseeing AeroVironment Inc.’s (“AV”) expense reimbursement process, including ownership and administration of our Concur Expense Management system, and reporting and compliance with AV’s Travel and Expense Policies. The ideal candidate will have experience with a government contracting entity, and familiar with applicable FAR and CAS regulations. The Supervisor must also be willing to process expense reports, to support the team as needed, depending on the volume of expense reports. This role is pivotal in ensuring efficient travel and expense operations within our broader Corporate Accounts Payable and Accounting team, and will also be responsible for developing training materials, conducting new hire training, and administering AV’s corporate T&E card and P-card programs.

Position Responsibilities

• Manage and maintain the Concur Expense Management system for optimal performance, including implementing system updates and enhancements in coordination with AV’s DBT team and Concur support.
• Process employee expense reports, as needed, depending on volume of submitted expense reports. Resolve discrepancies and issues related to expense submissions.
• Provide user support and training to employees on system functionalities.
• Conduct end user Concur training sessions for new employees, as well as organize ongoing training programs to keep existing employees updated on policy changes and system enhancements. Creates & maintains training videos and manuals as needed.
• Monitor corporate credit card reconciliations and address any discrepancies or misuse.
• Maintain/update employee data, chart of account information, workflow routings, validation rules & policy guidelines in Concur.
• Audit/review expense reports to ensure compliance with AV’s Travel & Entertainment policy and regulatory requirements.
• Support SOX testing to ensure compliance with Internal Controls over Travel and Expense Reporting.
• Collaborate with the Accounts Payable team to ensure seamless employee reimbursement processes.
• Identify opportunities for process improvements and implement solutions.
• Monitor key performance indicators related to T&E processes and analyze data to identify trends and areas for cost savings. Generate ad hoc T&E reports as needed.
• Other duties as assigned.

Basic Qualifications (Required Skills & Experience)

• Bachelor’s degree in a related field preferred. Relevant experience may be considered in lieu of a degree.
• Minimum 3 years of relevant experience or equivalent combination of education, training, and experience. Prior people leadership preferred.
• Experienced in an automated Expense Report Program(s) environment.
• Proficiency in Microsoft Office, especially Excel, as well as database systems (preferred).
• Attention to detail and ability to work efficiently while prioritizing workload.
• Communicates effectively with internal and external customers. Is customer-service oriented.

Other Qualifications & Desired Competencies

• Strong problem-solving, analytical, interpersonal and communication skills.
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties.
• Displays strong initiative and drive to accomplish goals and meet company objectives.
• Takes ownership and responsibility for current and past work products.
• Excellent organizational and time-management abilities.

Physical Demands

• Ability to work in an office environment (Constant).
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent).

Special Requirements

U.S. Citizen or U.S. Permanent Resident (Green Card holder) required, per ITAR definition.

The salary range for this role is:

$62,741 - $88,935

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply. NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.