The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire a Supervisor for the Payroll Funding, Certification and ACH Unit (PFCAU) within the Payroll Banking and Accounting (PBA) group. Under the direction of the Assistant Director, the Supervisor will:
- Supervise the Unit’s daily assignment workflows.
- Review payroll funding requests prepared by the unit and approve Payment Requests documents.
- Confirm net pay and escrow deductions Automated Clearing House (ACH) credit files for the active and retiree payrolls; authorize release of these files.
- Approve Unit's daily bank deposits into multiple City bank accounts.
- Review Electronic Funds Transfer (EFT) amounts for all payroll cycles; approve schedules of various payroll funding.
- Authorize and certify City agencies’ payrolls by validating/reconciling their Summary of Payroll against the accounting/payroll reports; complete and sign appropriate paperwork; release payrolls to City Agencies.
- Review and approve the reimbursement to employees for their EFT credit returns.
- Analyze and write PFCAU processes and procedures.
- Respond to customer service inquiries.
- Perform analytical/accounting tasks as assigned by the Payroll Banking and Accounting management.
Preferred Skills:
- Minimum 3-5 years supervisory experience of clerical and professional staff.
- Excellent communication skills (oral and written), interpersonal, and organizational skills are required.
- Excellent work ethic and attention to detail.
- Ability to analyze data, prepare statistical and narrative reports.
- Ability to work efficiently in a fast-paced environment.
- Excellent skills with Microsoft O365 products.
- Experience with the Payroll Management System (PMS), Payroll Information Administration (Pi), City Human Resource Management System (CHRMS), Reports Management Distribution System (RMDS), BMC Remedy and Financial Management System (FMS).
Additional Information:
#O-107
To Apply:
Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 806372. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.
Hours/Shift:
35 Hours/Day Shift
Work Location:
5 Manhattan West, New York, NY
ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Skills Required
- Bachelor’s degree and four years of progressively responsible clerical or administrative experience, including 18 months in an administrative, managerial, executive, or supervisory capacity
- Associate degree or 60 semester credits and five years of progressively responsible clerical or administrative experience, including 18 months in an administrative, managerial, executive, or supervisory capacity
- High school diploma or equivalent and six years of progressively responsible clerical or administrative experience, including 18 months in an administrative, managerial, executive, or supervisory capacity
- Equivalent combination of education and experience, including at least 18 months of administrative, managerial, executive, or supervisory experience
- Supervisory experience managing clerical and professional staff
- Excellent oral and written communication, interpersonal, and organizational skills
- Strong work ethic and attention to detail
- Ability to analyze data and prepare statistical and narrative reports
- Ability to work efficiently in a fast-paced environment
- Excellent Microsoft O365 skills
- Experience with PMS, Pi, CHRMS, RMDS, BMC Remedy, and FMS
