Supervisor, Invoice Processing

Job Description:

The Invoice Processor Supervisor oversees and leads a team of invoice processors to ensure accurate and timely processing of vendor invoices and other financial transactions. This role is responsible for maintaining effective workflows, verifying invoice accuracy, resolving discrepancies, and ensuring compliance with company policies and accounting standards. The Supervisor will monitor the performance of team members, provide training and guidance, and collaborate with other departments to facilitate smooth financial operations. This position will involve preparing reports, handling escalated issues, and improving processing procedures to enhance efficiency and accuracy.

KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

• Supervise a team of 10 Invoice Processors
• Assign and monitor daily tasks to ensure timely processing of invoices
• Train, mentor, and evaluate team members’ performance, providing feedback
• Fulfill analytical reports and data requests for Finance
• Champion control and reconciliation procedures and process to ensure accurate client billing
• Maintain a collaborative team attitude that fosters creative developments within the organization
• Ensure that all invoices are reviewed, approved, and processed accurately
• Validate and verify invoices against purchase orders, contracts, and receiving documents
• Resolve discrepancies or issues with suppliers and vendors promptly
• Ensure compliance with internal control procedures and company policies
• Prepare and review reports related to outstanding invoices, and payment schedules
• Develop and maintain positive relationships with vendors and suppliers
• Address inquiries related to billing, payment status, and resolve any invoicing issues or disputes
• Provide invoices and detailed pricing information during audits
• Recommend and implement process improvement, efficiency, and communications initiatives.
• Maintain and update processes and procedures documentation
• Explain terms and conditions to managers, clients and interested parties
• Other special projects as assigned

LEADERSHIP RESPONSIBILITIES

• Supervise, train, and develop invoice processing staff, provide feedback, and administer periodic and annual performance reviews.
• Number of Direct Reports: 10

COMPETENCIES - SKILLS

• Strong analytical and organizational skills
• Ability to work with varying seniority levels, including staff, managers, clients, and external partners
• Must have the ability to work in a fast-paced environment
• Strong knowledge of invoice systems
• Excellent problem-solving skills
• Strong attention to detail
• Excellent communication and interpersonal skills
• Ability to handle confidential information and maintain discretion

EDUCATION AND EXPERIENCE

• Bachelor’s degree or 3 years relevant experience preferred
• Three (3) years’ experience in Accounts Payable, Billing, Invoice Processing, or Finance required
• Minimum one (1) year supervisory experience

JOB SPECIFICATIONS, PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Work Environment: This position is in Des Plaines, Ill (eventually Schaumburg) and operates in a professional office environment. Hybrid schedule in office, no more than 3 days a week in office
• Position Type/Standard Schedule: Full time position, Monday thru Friday; hybrid (3 days onsite)
• Travel: No travel required for this position
   

DISCLAIMER
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Our Benefits

Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family.

Pay Range:

$64,000-$89,600

The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

EEO Statement
 Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.
Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.