Subcontracts Administrator

Purpose and Scope:

Responsible for all phases of subcontract administration, including cost proposal review, and procurement activities. Plan work for subcontract personnel, establish work schedules, and review and provide input on personnel performance evaluations. Responsible for ensuring compliance with government policies and procedures. 

Essential Responsibilities:

1) Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.

2) Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.

3) Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.

4) Maintain subcontract files. Monitor and track subcontractor deliverables.

5) Review and process purchase requisitions.

6) Conduct subcontract file reviews in support of Government audits.

7) Conduct subcontracts training for technical and subcontract staff.

8) Draft/review/negotiate teaming and non-disclosure agreements.

9) Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.

10) Develop and maintain procurement files. Monitoring and track subcontractor deliverables.

11) Ensure compliance with governmental law and divisional policies on contracts and procurement.

12) Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.

13) Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.

14) Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel.

15) Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business activities/fairs.

16) Negotiate terms and conditions with subcontractors.

17) Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.

18) Enter subcontract information into the Costpoint accounting system.

19) Close out subcontracts.

20) Perform all other position related duties as assigned or requested.

Minimum Position Knowledge, Skills, and Abilities Required:

• High school diploma or equivalent, with a degree preferred

• Excellent communication and negotiation skills and working knowledge of word processing, database, spreadsheets, and integrated software applications are required.

• Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship is required for facility credentials/authorization at this work location.

Work Environment, Physical Demands, and Mental Demands:
Generally, works in normal office environment, but may be required to travel domestically and internationally on short notice, to austere environments, under harsh living conditions. OCONUS: Some positions will be assigned to overseas locations where living and working conditions at assignment location could be remote and uncomfortable, with long hours, exposure to weather, dust, and hazardous/harsh conditions.

Other Responsibilities:
Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks, and serving on safety committees and teams.
Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance - Each employee must read, understand, and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

An Equal Opportunity Employer. Amentum hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans