Subcontracts Administrator
About Us
At Technip Energies, we are more than just a leading engineering and technology company — we are pioneers committed to shaping a sustainable future. With thousands of talented professionals worldwide, we deliver innovative solutions to real-world energy challenges while fostering a collaborative and inclusive work environment.
Join us on a one-of-a-kind journey where you can take pride in being part of the solution for the benefit of our planet, people, and communities.
Position Summary
The Subcontracts Administrator is primarily responsible for the administrative management of site subcontracting activities. This role supports the preparation and maintenance of various subcontract logs and trackers, processes invoices and payments using dedicated systems, assists in the preparation of Service Orders for site activities, and provides general support to subcontracting activities as required under the guidance of the Subcontract Manager. The position ensures accurate and timely subcontract administration in line with project needs and internal procedures.
This is a fully onsite position supporting the Commonwealth LNG (CWLNG) Project near Lake Charles, Louisiana USA working onsite in a construction environment is a condition of employment. If you are not willing or able to work onsite in Louisiana, please do not apply. Remote and hybrid work arrangements are not available for this position.
Functional Responsibilities
- Establish and maintain subcontract files and documentation in accordance with company procedures.
- Maintain subcontract filing systems and coordinate with central document control.
- Assist with vendor setup processes, including coordination of pre-qualification requirements.
- Support managers and administrators with subcontractor invoice issues.
- Manage subcontracting activities for high-value construction materials, equipment, and services.
- Support subcontracting processes across project phases, adherence to subcontracting processes and internal controls.
- Prepare and manage subcontracting documentation and procurement records under the guidance of the Subcontracts Manager including the support for preparation of additional site-based bidding and subcontract awards.
- Source and pre-qualify subcontractors and suppliers.
- Supporting the preparation and issue Requests for Quotation (RFQs), calls for tenders, and related documentation.
- Coordinate Requests for Information (RFIs) and tender clarifications.
- Analyze quotations, prepare bid tabulations, and support the Subcontract Manager in the supplier selection.
- Maintain subcontractor databases and ensure proper documentation management.
- Ensure procurement and subcontract documentation is properly entered, tracked, and distributed.
- Coordinate logistics and scheduling for internal and subcontractor meetings.
- Maintain accuracy and integrity of subcontract records and reporting data.
- Provide reporting and analysis related to subcontract cost, productivity and performance metrics.
Administer subcontracts during execution including change orders, back-charge management and subcontract closeout.
Required Qualifications
- Bachelor’s degree required in Business Administration or equivalent relevant 4 years of experience.
- Minimum of 3 - 5 years' experience working in a construction field project environment within the oil & gas energy industry whether in subcontracting, procurement or construction related roles
- Strong organizational and administrative skills with attention to detail in data accuracy.
- Effective written, verbal and interpersonal communication skills in a team environment.
- Ability to analyze problems and recommend solutions.
- Basic knowledge of purchasing or supply chain concepts preferred.
- Proficiency in Microsoft Excel applications with basic analytical and reporting capabilities
- Ability to handle confidential information with discretion and professionalism.
- Demonstrated initiative and ability to complete tasks independently to meet deadlines effectively.
- Willingness to learn and develop within subcontract management functions.
Additional Information
- No sponsorship or relocation assistance available.
- Candidates must be legally authorized to work in the United States without current or future sponsorship.
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Skills Required
- Bachelor’s degree in Business Administration or equivalent relevant experience
- 3–5 years of experience in a construction field project environment within the oil and gas energy industry
- Strong organizational and administrative skills with attention to data accuracy
- Effective written, verbal, and interpersonal communication skills
- Ability to analyze problems and recommend solutions
- Basic knowledge of purchasing or supply chain concepts
- Proficiency in Microsoft Excel with basic analytical and reporting capabilities
- Ability to handle confidential information discreetly and professionally
- Ability to work independently, demonstrate initiative, and meet deadlines
- Willingness to learn and develop within subcontract management functions
- Willingness and ability to work fully onsite near Lake Charles, Louisiana
- Legal authorization to work in the United States without current or future sponsorship
What We Do
Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality. Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.
