Subcontract Department Manager

ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment. 

We seek an experienced Subcontract Department Manager to lead subcontracting operations within our contracts department. This high-priority role will focus on managing subcontract staff, ensuring compliance with federal regulations, and maintaining up-to-date and compliant templates and procedures. The ideal candidate will possess strong leadership skills, extensive knowledge of federal government contracting subcontracting policies, and the ability to navigate complex negotiations. This position can be performed remotely, hybrid remote/office, or in the office. Note that most staff work remotely.

Job Description:

• Leadership and Guidance: Oversee and mentor staff, providing direction on best practices and compliance standards, and leading/developing internal subcontracting training
• Manage staff workflow
• Look for opportunities to maximize efficiency
• Policy Management: Ensure all subcontracting policies, procedures, and templates are current and compliant with federal regulations and Contractor Purchasing System Review (CPSR) requirements
• Prior experience with CPSRs is a plus
• Regulatory Compliance: Stay abreast of changes in federal regulations and implement necessary adjustments to maintain compliance
• Ensure compliance with any state or local requirements for subcontracting under non-federal contracts
• Collaboration: Work closely with ERG departments such as human resources, legal, and accounting to ensure ERG’s subcontracting policies and documents comply with requirements
• Work with ERG’s Small Business Liaison Officer to promote and facilitate subcontracting opportunities with small businesses
• Staff Support: Provide expert advice and guidance to staff regarding subcontracting processes and compliance issues
• Negotiation: Take the lead in difficult subcontract negotiations to achieve favorable outcomes for the organization
• Audit Coordination: Serve as the primary point of contact for audits related to subcontracting, ensuring all documentation and processes are in order

Qualifications and Skills:

• Bachelor’s degree
• Concentration in Business Administration, Contract Management, or a related field is preferred
• 15+ years of experience in federal government subcontract management
• In-depth knowledge of federal contracting regulations, including FAR/DFARS
• Knowledge of US EPA regulations, as well as subcontracting under commercial and state agreements, is a plus
• Proven leadership and mentorship experience, with the ability to guide and develop a team
• Exceptional negotiation skills and experience handling complex subcontracting agreements
• Strong analytical skills and attention to detail, with the ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills, capable of building relationships with internal teams and external partners

ERG offers competitive salaries and excellent benefits, including health and dental insurance, life insurance, long-term disability, educational benefits, FSAs, a generous 401k plan, profit sharing, an EAP, 11-20 paid vacation days per year, 10 paid holidays per year, 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more. The salary range for all positions depends on the years and type of experience.

ERG is an equal opportunity employer and complies with all applicable EEOC and affirmative action regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. As such, successful candidates must be committed to working with diverse and inclusive teams.

Please be aware, the only authentic corporate domain for ERG is https://www.erg.com. ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment.

If you’re a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG’s online application process as a result of your disability. To request accommodation, please contact Human Resources via email at [email protected] or call (781) 674-7293.

As ERG is a friendly, flexible, inclusive environment and has clients who are committed to making the world a better place, ERGers are incredibly dedicated. We promote and recognize principles of fairness, equity, and social justice in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.