Subaward Specialist, Office of Grants and Contracts

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.

The Office of Grants and Contracts (OGC) in partnership with program and operational support services role is to mitigate risk for the organization. OGC provides subject matter expertise on donor compliance, federal regulations, donor terms and conditions, subaward management and PATH policies to maintain PATH’s reputation, credibility, and track record as the leading innovative nonprofit in the global health sector.

The Subaward Specialist will support a designated portfolio of programs and will be responsible for the preparation of outgoing agreements and amendments upon program request. In addition, this role will work with program teams to ensure compliance and risk mitigation on outgoing agreements. In collaboration with the Grants and Contracts Officers, the Subaward Specialist will advise program staff on contractual and grant donor compliance, and implementation of PATH polices related to subawards management.

Subawards Management (~60 – 75% level of effort)

• Provide support on outgoing agreements from pre-solicitation stage through closeout.

• Responsible for drafting and reviewing outgoing agreements in accordance to the standard process and consult Legal where required.

• Act as main point of contact for outgoing agreements for program teams within assigned portfolio.

• Support maintenance of outgoing agreement files; track and monitor electronic files during implementation.

• Serve as resource for outgoing agreements closeout, to ensure compliance with donor rules and PATH policies.

• Keep abreast of, interpret, and provide guidance to staff on donor regulations related to outgoing agreements.

• Support in close out process for the awards in Salesforce working closely with the Grants and Contracts (Awards) Officers.

• Lead in data integrity reviews related to outgoing agreements records within the Salesforce, identifying and implementing strategies to improve efficiency and accuracy and completeness of data in Salesforce.

• Providing support for PATH and affiliates’ Audits as may be requested.

• Establish and maintain positive working relationships with donors and program staff.

Data and analytics (~25 to 40% level of effort)

• Serve as the primary point of contact for questions related to PATH’s third-party risk management (TPRM) system: Resolver.

• Support system processes and templates.

• Support OGC Resolver operations including training staff, performing error checking and assisting with process improvements.

• Assist with data management in master data with support from Global Grants and Contracts Manager and Subrecipient Monitoring and Compliance Manager.

• Train and onboard OGC team members on risk management software.

• Track process improvements and update job aids and training materials as needed.

Other Responsibilities

• Work closely with the OGC and program teams to develop, review, and implement award/subaward management associated procedures within pre-established parameters.

• Work closely with the Grants and Contracts Coordinator to ensure data integrity in Salesforce related to Outgoing agreements.

Required Experience

• Bachelor's degree in international development, business administration, or related field required plus a minimum of 3 years of experience in the nonprofit sector.

• Professional qualification is an added advantage e.g., CPAK, ACCA, CA etc.

• Experience drafting outgoing instruments (subawards and subcontracts) required.

• Experience with MS Word, Excel and document management (i.e., Box) required.

• Experience working with Salesforce or other Grants Management Information System will be an added advantage.

• High degree of accuracy and very strong attention to detail.

• Understanding of the full-life cycle of an award.

• Strong organizational skills

• Ability to manage competing priorities and work effectively in a deadline driven environment.

• Strong writing and editing skills.

• Ability to work effectively both independently and in a diverse team environment.

• Strong communication skills with the ability to navigate complexities and build partnerships with donors, country, and global program staff.

• Demonstrated experience with USG funded projects including USAID, NIH, CDC, other research donor resources preferred.

• Must have legal authorization to work in Kenya.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.

PATH does not discriminate based on race, color, religion, caste, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.