Students And Programs Officer

Role type: Full Time; Continuing
Location: Parkville
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department: Department of Medical Education
Salary: UoM 5 - $86,943 - $99,864 plus 17% super

• Key role in Doctor of Medicine delivery / support students, academics and clinical partners / collaborative, values-driven team

• Apply to join a values-led team supporting future doctors through exceptional MD student, exam and placement administration.

• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
In this role, you will coordinate key elements of the Doctor of Medicine program and student lifecycle. You will support exams, placements and enrolments while driving service improvements that enhance the MD student experience.

What you will deliver:

• Coordinate administration for allocated MD subjects, including enrolments, timetabling, assessments, results and policy compliance.
• Manage clinical placement compliance and communications to ensure students are eligible to commence and remain on placement.
• Support tutor recruitment, MD selection activities, student leave requests and accurate results processing for designated cohorts.
• Contribute to planning, reporting and committee support, including Board of Examiners meetings and enrolment analysis.
• Drive continuous improvement by reviewing processes, gathering stakeholder feedback and enhancing client-focused administrative systems.

You may be a great fit if you:

• Are a people person, and you thrive on connecting with people.
• You have very high EQ.
• Hold a relevant degree and bring experience in student administration or comparable complex service environments.
• Demonstrate strong planning, prioritisation and time management skills across multiple concurrent tasks and deadlines.
• Deliver high-quality client service while building effective relationships with students, academics and professional colleagues.
• Apply meticulous attention to detail when managing assessment data, compliance records and student lifecycle processes.
• Use advanced skills in word processing, spreadsheets, databases, internet and email to support program delivery.
• Adapt positively to changing priorities, peak activity periods and occasional out-of-hours teaching or examination events.

For further information, please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team

You will join the Department of Medical Education within the Melbourne Medical School, a leader in medical training. Our Academic Programs Team supports the flagship Doctor of Medicine, working closely with academics and clinical partners. You will experience a collaborative, values-driven culture that champions innovation, continuous improvement and outstanding student outcomes.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with Korin Korin, our Indigenous Employment and Development team, via [email protected]

Application essentials:

• Visit "apply with us" to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
• Please upload a separate document addressing the Selection Criteria outlined in the Position Description.

Want to know more?

• For queries related to this specific position, contact Seshi Wijayaratne  via email at [email protected]
• For questions related to our recruitment process email Walid Abdullatif
•  at [email protected]
• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').

Apply today, and join a community that’s shaping the future.

Applications close:  14 October at 11:55 PM; Melbourne time zone.

Position Description:

PD_JR-016146 Students And Programs Officer.docx

PD_JR-016146 Students And Programs Officer.pdf