Strategic Sourcing Specialist

Purpose

Responsible for the data capture, analysis & reporting of data information to assist the Trinity Health leadership team achieve operational efficiency. Responsible for auditing of department information, producing reports, & suggesting improvements to processes. Provides knowledge & expertise in the program, services & applications.

Note: “patients” refers to patients, clients, residents, participants, customers, members

Essential Functions 

Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.

Work Focus: Researches, collects & analyzes information. Identifies opportunities, develops solutions, & leads through resolution. Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient experience. Responsible for distribution of analytical reports.

Process Focus: Utilizes multiple system applications to perform analysis, create reports & develop educational materials. Incorporates basic knowledge of TH policies, practices & processes to ensure quality, confidentiality, & safety are prioritized. Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.

Data Management & Analysis: Research & compiles information to support ad-hoc operational projects & initiatives. Synthesizes & analyzes data & provides detailed summaries including graphical data presentations illustrating trends & recommending practical options or solutions while considering the impact on business strategy & supporting leadership decision making. Leverages program & operational data & measurements to define & demonstrate progress, ROI & impacts.

Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices.

Functional Role (not inclusive of titles or advancement career progression)

Responsible for supporting transactions in assigned areas that require analytical skills and knowledge of TH approval processes, Requisition Types, 2-Way & 3-Way match concepts and application, GPO contracts and agreements and compliance rules.

Facilitates day-to-day supplier & stakeholder interactions including but not limited to stakeholder requisition status, Purchase Order status, Tax exempt form navigation, new ERP supplier request on-boarding documentation (W9), navigating supplier questions around project scope, estimated time of arrival, dock delivery requirements, navigating supplier required product customization forms. Requests for updated quotes and supplier contact information.

Using approved systems for ALL qualifying Capital requisitions including Non-Threshold and Threshold projects, including new requisition creation, amendments & cancellations.

• undefined

Monitors & manages local site Capital process as it relates to the handoff from Finance & ability to Requisition in approved systems.

• undefined

Oversees, maintains, and archives copies of official quote, requisition, and purchase order for each Capital requisition.

• undefined

Maintains & monitors all approved systems for requisition queue as it relates to Open, Pending, On-hold & Complete requisitions in an effort to keep Capital moving.

Works closely with leadership to maintain efficient & effective operations to ensure quality in daily operations. May partner with leadership with the selection, orientation & performance feedback of the team.

Assumes an expanded role & increased responsibility including delegating to others. Participates in the development of & the process improvement of policies & procedures.

• undefined

Minimum Qualifications

High School Diploma and 4 years of related experience utilizing supply chain, business, customer service skills or an equivalent combination of education and experience.

Experience with general bookkeeping and accounting principles.

Additional Qualifications (nice to have)

College coursework or an associate degree in accounting, supply chain/logistics management or related field preferred.

Physical & Mental Requirements & Working Conditions (General Summary)

Direct Healthcare Services / Indirect Healthcare / Support Services:

• Exposure to conditions which may be considered unpleasant to sight, touch, sound & / or smell. Occasional
• Exposure to fumes, odors, dusts, mists & gases, biohazards / hazards (mechanical, electrical, burns, chemicals, radiation, sharp objects, etc.).      Occasional
• Exposure to or subject to noise, infectious waste, diseases & conditions.     Occasional
• Exposure to interruptions, shifting priorities & stressful situations.      Frequent
• Ability to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects.     Continuous
• Ability to read small print, hear sounds & voice / speech patterns, give / receive instructions & other verbal communications (in-person & / or over the phone / computer / device / equipment assigned) with some background noise.    Continuous
• Perform manual dexterity activities & / or grasping / handling.     Frequent
• Ability to climb, kneel, crouch & / or operate foot controls.     Occasional
• Use a computer / other technology.     Continuous

• Sit with the ability to vary / adjust physical position or activity.     Frequent
• Maintain a safe working environment & use available personal protective equipment (PPE).     Occasional
• Comply with Trinity Health’s Code of Conduct, policies, procedures & guidelines.     Continuous
• Ability to provide assistance in the event of an emergency. Occasional
• undefinedDirect Healthcare Services:Perform activities that require standing / walking with the ability to vary / adjust physical position or activity.     Frequent Lift a maximum of 30 pounds unassisted.     Occasional Use upper & lower extremities, engage in bending / stooping / reaching & pushing / pulling.     Occasional Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. Continuous Encounter worksites (e.g., patient homes) or travel to worksites that may have variable internal & external environmental conditions.     Occasional Perform work that involves physical efforts (e.g., transporting, moving, positioning & / or ambulating patients).     Occasional Indirect Healthcare / Support Services:Perform activities that require standing / walking with the ability to vary / adjust physical position or activity.     Frequent Lift a maximum of 30 pounds unassisted.     OccasionalExperience of long periods of walking / standing / stooping / bending / pulling & / or pushing.   OccasionalEncounter a clinical / patient facing / hands on interactive work environment.     OccasionalWork indoors (subject to travel requirements) under temperature-controlled & well-lit conditions.     Continuous Work outdoors with variable external environmental conditions.      Occasional Average Workday Activity: Occasional - O (1% - 33%), Frequent - F (34% - 66%), Continuous - C (67% - 100%) 

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.