Strategic Sourcing & Contracts Coordinator

DEPARTMENT: Contracts & Procurement

ROLE TYPE: Full-Time

JOB OVERVIEW:

The Strategic Sourcing & Contracts Coordinator’s primary responsibility is to process PHMC contract and sourcing requests in a fast-paced environment.

RESPONSIBILITIES:

• Process and coordinate contract, subcontract, and sourcing requests.
• Use established templates to prepare contract documents as needed.
• Coordinate the activities of contracts, invoices, and purchase orders in systems. Run reports and maintain files related to sourcing and contracts.
• Ensure the progress of contracts, data management, standardization, pricing management, cost containment, vendor management, and vendor bidding.
• Initiate electronic transmission of contracts for internal managerial review, monitor review progress, and respond to requests on issues related to contract content.
• Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system.
• Provide customer service support to PHMC and affiliate personnel, funders, vendors, and service providers relevant to sourcing, contracts, and subcontracts.
• Ensure that department processes, procedures, and performance standards are maintained.

SKILLS:

• Ability to read and understand contracts, invoices, as related to PHMC’s business model and practices
• Familiarity with procurement/contracting databases and systems
• Proficiency with Microsoft Office applications
• Organizational skills, good attention to detail, and excellent ability to follow processes
• Strong communication and interpersonal skills
• Knowledge of general office policies, procedures, and work methods
• Ability to work in a supportive, positive manner within the department, with fiscal teams, and cross-departmentally, through full participation, personal contribution, and active interaction
• Ability to communicate effectively and work with colleagues, government agencies, service providers, program participants, and other human services organizations in a positive, pleasant, professional, and productive manner in writing, by telephone, and in personal contacts
• Preferred: Knowledge of PHMC programs, services, and activities

EDUCATION:

An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training, education, and experience is also acceptable.

EXPERIENCE:

• 1 year of experience in a related administrative capacity required
• Preferred: Experience with purchasing, contracts, and procurement
• Preferred: Experience with Microsoft Dynamics NAV, Docusign, and Adobe Acrobat Pro

SALARY GRADE: 17

PHMC is an Equal Opportunity and E-Verify Employer.

Qualifications Skills Preferred Customer Service Advanced Organized Advanced Attention to Detail Advanced Behaviors Preferred Functional Expert: Considered a thought leader on a subject Dedicated: Devoted to a task or purpose with loyalty or integrity Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Education Preferred Associate or better. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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