Summary
The ideal candidate will have responsibilities that include but will not be limited to the following: Physically assisting with product receiving and visual inspection of incoming packages and Freight from various outside sources , I.E. Fed Ex , UPS , DHL , Amazon , various Freight vendors / Physically inspecting and counting all the goods upon delivery to ensure quality and quantity is correct via the packing lists or goods manifest / To utilize physical software to scan and log all incoming deliveries as received , I.E. TrackIt / Physically staging and organizing the goods within the proper locations in the shipping room upon receiving the goods into the system / Be responsible for delivering all outgoing internal packages to all the locations on property as needed ; I.E. Convention services, Groups packages, internal packages directed to outlets or employees , etc. / Be responsible for retrieving and re-packaging leftover goods as requested by groups to be shipped back outgoing as functions conclude / Reporting any issues noticed to the supervisor in a timely manner / / Will be needed to assist in other areas of the department or hotel as business level dictates / Working Evenings / Weekends / Holidays will be needed as business level dictates.
Essential Functions
Job duties include, although are not limited to:
The Purchasing Storeroom Clerk will need moderate to excellent food understanding * 2 yrs preferred prior experience working with food buying and/or invoice processing. The basic duties for this position are as follows: Using an inventory control system to process raw data and approve all Food, Beverage, Non-Food invoices for all deliveries received on the property in a prompt manner to keep up with deadlines. Including physically scanning copies of invoices into a system database / Reviewing for accuracy / Mapping or distributing the line items to existing data / Approving the data accordingly / Creating New items within the system / Generating daily receiving logs for departmental transfer to AP / Physically organizing and counting all the goods in the room to coordinate the re-orders with the chefs for stock items as business levels dictate.
Internal Relationships
Reports to Storeroom Manager
External Relationships
Has regular contact with vendor sales reps to submit food and beverage orders and to maintain open communication pertaining to reconciling invoices as well. Must work daily as required with the kitchen chefs and outlet managers regarding the counting and purchasing of stocked goods as business levels dictate. Must record the Non-Food and incoming Guests Packages with the Front desk and Outlet managers to communicate as goods arrive for pickup or delivery.
Qualifications
- Must have verbal and written communication skills.
- Must have Basic Math Skills
- Time management skills with ability to meet deadlines.
- Ability to Prioritize / Complete tasks as required.
- Ability to maintain composure and function well in a demanding environment.
Education/Experience Requirements
- High School Diploma or Equivalency Required
- Forklift Certification preferred *TBR to provide training twice yearly.
- Be able to utilize computer software as required
Physical Requirements
Lifting 50 lbs. maximum with frequent lifting and carrying of objects weighing up to 25 lbs. It requires walking or standing to a significant degree, as well as reaching, handling, feeling, talking, hearing, and seeing.
In the United States, we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Skills Required
- High school diploma or equivalent
- Verbal and written communication skills
- Basic math skills
- Time management skills and ability to meet deadlines
- Ability to prioritize and complete tasks
- Ability to maintain composure and function in a demanding environment
- Ability to use computer software as required
- Ability to lift up to 50 pounds and frequently lift or carry objects up to 25 pounds
- Ability to work evenings, weekends, and holidays as business needs dictate
- Two years of prior experience working with food buying and/or invoice processing
- Forklift certification
What We Do
The Boca Raton, amidst 200 waterfront acres, is a private, gated Resort which provides a year-round escape for its members and guests. For nearly 100 years, people have experienced our unique vision of the coveted South Florida lifestyle. Now, a property-wide transformation is inspiring A New Golden Era, with new ways to eat, play, and stay. More than ever, the key to it all is our people—our team. Seize the opportunity to build your extraordinary future by becoming a key part of The Boca Raton, an icon of South Florida leisure. Enjoy perks that give you and your loved ones a taste of the exceptional experiences we provide our guests: - Travel discounts - Discounted meals - Exclusive property benefits - Discounted resort amenities in the summer - Camps and activities for associates' children Feel secure in your future while focusing on what matters today, including perks that promote financial wellness and work-life balance: - Competitive pay - 401(k) match - Paid life insurance - Mental wellness support Be celebrated for your hard work and surrounded by a team that lifts you up: - Associate appreciation month - Annual service and milestone awards - Monthly birthday celebrations Let your ambitions drive your dreams and take you as far as you want: - Tuition reimbursement - Lynn University discounts - Manager-in-training programs - Ongoing learning opportunities - Leadership development programs - Cross-departmental collaboration and job shadowing
