The Role
Manage and record all incoming/outgoing stock in real time, verify deliveries against POs/invoices, maintain inventory systems (Logix, SAP), conduct cycle counts and audits, handle petty cash, label/tag components, coordinate with procurement/finance/vendors, and ensure safety and stockroom standards.
Summary Generated by Built In
Storekeeper
JOB ACCOUNTABILITIES
- Perform on-time system updates for every transaction; ensure all incoming and outgoing stock movements are recorded in the system in real-time.
- Verify all incoming deliveries by cross-referencing physical items against Invoices and Purchase Orders (PO) to ensure 100% accuracy in quantity, quality, and specifications.
- Effective communication between Procurement, Finance department and other inter departments to ensure timely and accurate fulfillment of the department objectives.
- Ensure cost efficiency by improving system and processes for sustainable development of the business.
- Enter and maintain data in Logix, SAP and inventory control system while actively supporting internal and external inventory audits.
- Handle petty cash by maintaining accurate and up-to-date records of all petty cash transactions including receipts and disbursements. Ensuring that the petty cash fund is balanced and reconciled regularly.
- Monitor inventory levels daily against technical team requirements to maintain optimal safety stock.
- Coordinate welfare facility for the BP staff
- Execute professional labeling and tagging of all components, ensuring each item includes essential technical specifications and tracking data for immediate identification
- Proactively coordinate with management to identify upcoming order requirements based on maintenance needs or stock depletion.
- Facilitate the vendor registration process, ensuring all supplier documentation is accurate and compliant with company standards.
- Maintain the stockroom according to Company Inventory Management Standards
- Strictly comply with all Company Safety Standards, including the use of PPE, safe handling of hazardous materials, and maintaining clear emergency exits.
- Conduct regular cycle counts and spot checks to eliminate discrepancies and shrinkage.
- Identify system bugs, coordinate cross-functionally with IT and management, and track the progress of technical solutions to ensure on-time completion.
MINIMUM KNOWLEDGE/ EXPERIENCE / TRAINING / QUALIFICATIONS REQUIRED FOR POSITION
- Local or London O/L 6 passes with 'C' for Maths and English
- A minimum of 2 passes for A/L's or successful completion of UGC approved A/L equivalent
foundation course with minimum one year experience
Skills Required
- Local or London O/L 6 passes with 'C' for Maths and English
- Minimum of 2 passes for A/Ls or completion of UGC-approved A/L equivalent foundation course
- Minimum one year of relevant experience
- Experience using Logix, SAP, or similar inventory control systems
- Experience performing cycle counts, spot checks and supporting inventory audits
- Ability to verify deliveries against invoices and purchase orders accurately
- Experience handling petty cash and maintaining transaction records
- Knowledge of company safety standards, PPE use, and safe handling of materials
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The Company
What We Do
Hayleys Advantis Limited is the transportation and logistics arm of Hayleys PLC with over 50 years of industry presence. As a pioneer in providing integrated logistics solutions, the company represents some of the world's foremost shipping lines, international freight forwarders, and the largest air express transportation company in Sri Lanka, specializing in international freight management, marine services, and terminals and engineering services.
