Start Up Project Manager

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development

The Start Up Project Manager (SUPM) is responsible for defining, developing and delivering the global study start up project strategy by partnering with roles across GSSO, CD&O, Global Regulatory Submissions and others as required.  The SUPM will be assigned to one or more interventional studies in one or more therapy areas such as oncology, vaccines, internal medicine, rare disease or inflammation and immunology.  The responsibility of the SUPM typically ends when all investigative sites are activated and ready to enroll participants, however this can extend further into the participant recruitment period to specifically deliver the implementation of protocol amendments across active sites for selected studies.  The SUPM will have a comprehensive knowledge of managing and coordinating study start up activities globally.

The SUPM I will typically take full responsibility for small to medium size studies located in a single country or region, or for selected countries or region(s) within a larger global study where another SUPM is responsible for the site activations of the entire study. The SUPM is the leader of the start up team for the study, region(s) or countries assigned.

What You Will Do:

• The SUPM is responsible for delivering site activations to plan, for the SUPM I this can be for all sites for an entire study or a portion of sites in specific countries in one or more regions.

• As part of the responsibility of delivering site activations to plan the SUPM will co-ordinate with many different roles working at the study and country level to oversee progress of the study specific (e.g. Vendor set-up, investigational product supply etc.) or country specific tasks (e.g. Regulatory submissions, importer of record for supplies etc.) that need to be completed in order for site activations in turn to complete.

• Provide project management of activities directly required to complete all site activations for an assigned study as part of a study management led team to complete all start up activities for a study.

• Lead start up meetings that facilitate alignment of site selection to activation activities performed by country level start up roles with the endorsed trial optimization plan (by senior leadership). Start up meetings use the ongoing risk assessment of site activation delivery to form a focused agenda according to risk level, the overall goal is the delivery of major study milestones to plan (e.g. first subject first visit) as well as the overall delivery of major site activations to plan (25%, 50% and 90% of planned site activations)

• The SUPM will work with country level start up roles to seek opportunities to accelerate site activations for their study, they will do so while considering the relative priority of their study compared to all concurrent studies in start up that country level start up roles are working on.

• Act as a key point of escalations for site activation related issues raised by country level start up roles, seeking to firstly resolve issues directly or triage appropriately to other SUPMs on the study or the study management team, will always follow through to resolution.

• Responsible for the completeness and quality of site activation timeline plans for every site from investigator initiation package sent for first site in study, to site activation complete for last site in study. Will work with and drive all timeline plan owners (e.g. country start up roles) to actively manage the site activation timeline plans for their assigned sites. The SUPM will have a detailed understanding of the timeline for every site:

• Understanding the critical path activities for all sites based on specific needs of every site and their associated upstream country and study related tasks

• Plan and execute the timely delivery of the investigator initiation package needed for investigational product release to site in partnership with document owners (particular country level roles), including incorporating the translation requirements into that plan.

• Work in lock step with specialist roles that work directly with sites on the study budgets and contracts to bring this key activity off the site activation critical path

• Co-ordinate across all roles that work directly with site staff to complete site activation readiness tasks (system access and training, protocol related training) to time completion prior to the site initiation visit, or as soon as possible afterwards to reduce or eliminate from the site activation critical path

• Work across roles responsible for the delivery of all physical supplies (investigational product and all non-clinical supplies) to plan and execute delivery to all sites in lock step with all other tasks required for site activation

• Identify improvements and efficiencies to site activation processes and share lessons learned broadly with key stakeholders

Your Profile:

• Extensive global start up clinical trial/study management experience

• Comprehensive working knowledge of Good Clinical Practices, monitoring, clinical and regulatory operations

• A scientific or technical degree is preferred along with extensive knowledge of clinical trial methodology

• BS/BA – 5 years relevant experience

• MS/PhD – 3 years relevant experience

• Fluency in English is required

• Demonstrated start up experience

• Demonstrated project management experience

• Country or Regional start up exposure/experience in the countries under responsibility across at least two major therapeutic areas

• Technical expertise in use of software (off the shelf and custom) for the management of clinical studies with prowess in using reporting systems (dashboards and associated basic data analysis) to comprehend and communicate status

• Ability to use basic generative artificial intelligence techniques in daily work

What ICON can offer you:

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values.   We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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