Nursing Operations Office Associate

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Under the Direction of the Manager of Nursing Resources and Throughput and guidance of Nursing Staffing Coordinator . Works collaboratively with the Manager of Nursing Resources and Throughput , Nurse Managers, Administrative Supervisors, Assistant Nurse Managers, and Charge Nurses to facilitate adequate staffing for all inpatient care areas. Provides administrative support to the Manager of Nursing Resources and Throughput . Supports the Manager of Nursing Resources and Throughput in daily monitoring the utilization of nursing resources. Prepares weekly reports tracking and trending utilization of resources by unit to ensure maximun efficacy and efficiency. Performs all other duties as needed or directed by the Nursing Office Manager to meet the needs of the Department.

Job Description:

Essential Duties & Responsibilities including but not limited to:
1) Print and update Ansos. Provide hard copies of daily staffing worksheets.
2) Identify needs based on Unit Specific Core Staffing Guidelines provided by the Nurse Manager .
3) Existing needs will be reviewed by the Manager of Nursing Resources/Throughput and the Nurse Manager.
4) Unscheduled absence of a staff member will be reported to the Associate Staffing Coordinator by the Nurse Manager/Designee.
5) Replaces unscheduled absence with off-duty staff, additional hours worked by on-duty staff, and/or collaborating with Nurse Manager/Designee to alter existing schedule to accommodate need.
6) Responsible for completion and co-ordination of schedules of Benefited Float and Per Diem Staff.
7) In the absence of Nursing Staffing Coordinator, responsible for weekly submission of automated Ansos payroll for all Benefited Float Staff, Per Diem Staff, and Rapid Response Team.
8) In the absence of Nursing Staffing Coordinator, arranges, attends, records and disseminates minutes of staff /committee meetings.
9) Incorporates Lahey Clinic Guiding Principles, Mission Statement and Goals into daily activities.
10) Complies with all Lahey Clinic Policies.
11) Complies with behavioral expectations of the department and Lahey Clinic.
12) Maintains courteous and effective interactions with colleagues and patients.
13) Demonstrates an understanding of the job description, performance expectations, and competency assessment.
14) Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
15) Participates in departmental and/or interdepartmental quality improvement activities.
16) Participates in and successfully completes Mandatory Education.
17) Performs all other duties as needed or directed to meet the needs of the department.
 

Minimum Qualifications:
Education: High School Graduate
 

Licensure, Certification, Registration: N/A
 

Skills, Knowledge & Abilities: Excellent organizational, interpersonal, and communication skills. Knowledge of Ansos software or willingness to learn. The ability to handle multiple tasks. Must be able to work independently and demonstrate complete follow through.
 

Experience: 2-3 years business, office and/or clerical experience
 

Pay Range:

$20.50 - $28.14

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.  Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled