Staffing Coordinator
Ponte Vedra Beach, FL | Onsite
About This Role
The Staffing Coordinator keeps our clinical teams organized and appropriately scheduled so our members receive consistent, high-quality care across Skilled Nursing, Assisted Living, and Memory Care. This role manages day-to-day scheduling needs, responds to staffing changes, tracks attendance-related information, and coordinates with leaders and staffing partners to help maintain required coverage. The Staffing Coordinator also supports recruiting and onboarding activities and processes payroll for the assigned health services areas.
What You'll Do
• Maintain and adjust clinical schedules across Skilled Nursing, Assisted Living, and Memory Care, communicating changes promptly to the appropriate team members and leaders.
• Partner with department leaders to build schedules that align staffing resources with operational and care needs.
• Track call-offs, late arrivals, and time-off requests to support reliable coverage and accurate records.
• Coordinate with staffing agencies when additional resources are needed to maintain staffing requirements.
• Assist with interview scheduling, recruitment coordination, and onboarding of new team members.
• Process payroll for the assigned Skilled Nursing, Assisted Living, and Memory Care teams.
• Participate in staffing forecast discussions to identify future recruiting needs and potential coverage gaps.
• Provide support during emergencies and share designated after-hours scheduling on-call responsibilities; refer clinical questions to the RN on call.
Skills You Need
Must Have
• High school diploma or equivalent.
• At least two years of related experience in staffing, scheduling, or staff coordination—or three to five years of directly related experience in lieu of preferred education.
• Strong organization and follow-through, with the ability to manage frequent schedule changes and competing priorities.
• Clear, professional communication and the judgment to handle sensitive employee information appropriately.
• Ability to work independently while collaborating effectively with clinical leaders, team members, Human Resources, and external staffing partners.
• Flexibility to assist during emergencies and participate in designated after-hours scheduling coverage.
Nice to Have
• Bachelor's degree in human resources, healthcare administration, business, or a related field.
• Experience coordinating schedules in senior living, healthcare, or another 24/7 operating environment.
• Experience with payroll processing, workforce scheduling systems, or staffing agency coordination.
Benefits Snapshot
• Health, dental, and vision coverage
• Retirement savings plan
• Paid time off
• Holiday bonus
• Scholarship opportunities
• Free lunch
WHY VICAR'S LANDING?
At Vicar's Landing, every team member plays an important role in creating an exceptional living experience for our members. Whether you're providing direct care, delivering outstanding hospitality, maintaining our beautiful community, or supporting behind-the-scenes operations, your work has a meaningful impact every day.
Equal Opportunity Employer
Vicar's Landing is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. We welcome qualified applicants from all backgrounds and are dedicated to providing equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local laws.
Additional Employment Requirement Disclosure
Where applicable, and as required by law, employment with Vicar's Landing may be contingent upon successful completion of a background screening initiated by the organization through the Florida Agency for Health Care Administration (AHCA) Background Screening Clearinghouse.
More information about the Clearinghouse, including positions that require screening, can be found at https://info.flclearinghouse.com.
Skills Required
- High school diploma or equivalent
- At least two years of related experience in staffing, scheduling, or staff coordination
- Three to five years of directly related experience may substitute for preferred education
- Strong organization and follow-through while managing schedule changes and competing priorities
- Clear, professional communication and sound judgment with sensitive employee information
- Ability to work independently and collaborate with clinical leaders, employees, Human Resources, and staffing partners
- Flexibility to assist during emergencies and participate in after-hours scheduling coverage
- Bachelor's degree in human resources, healthcare administration, business, or a related field
- Experience coordinating schedules in senior living, healthcare, or another 24/7 operating environment
- Experience with payroll processing, workforce scheduling systems, or staffing agency coordination
What We Do
Vicar's Landing is a luxury retirement community in Ponte Vedra Beach, Florida, dedicated to providing high-quality resort retirement living and complementary services. They offer a continuum of care, including independent living, assisted living, memory care, and skilled nursing, focusing on the emotional, health, social, spiritual, and recreational needs of their senior residents.
