The Role
Coordinate staffing and scheduling across multiple oncology practice locations, manage leave and coverage requests, maintain staffing records, and communicate schedule changes. Provide administrative support to medical leadership through meeting coordination, documentation, reports, purchasing, and budget tracking. Support physician onboarding, credentialing, licensure tracking, regulatory documentation, and operational reporting while serving as a liaison among clinical, administrative, and human resources teams.
Summary Generated by Built In
Why Join Us?
- Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments
- Access opportunities for professional growth and continuing education.
- Work alongside a collaborative and compassionate team of experts dedicated to making a difference.
- Enjoy the convenience of multiple locations throughout the Capital Region.
- Contribute to groundbreaking clinical trials that shape the future of oncology care.
Discover your career potential with a practice dedicated to excellence and innovation.
Job Description:
Staffing & Scheduling
- Develop, maintain, and update schedules across all practice locations.
- Coordinate daily, weekly, and monthly staffing assignments to ensure adequate clinical coverage.
- Manage PTO, CME, holiday, and leave requests while maintaining appropriate staffing levels.
- Identify scheduling conflicts and work collaboratively with leadership to resolve coverage gaps.
- Coordinate coverage for unexpected absences, sick calls, and staffing emergencies.
- Monitor staffing patterns and provide reports on schedule utilization, coverage needs, and trends.
- Maintain accurate scheduling records and staffing databases.
- Communicate schedule changes promptly and effectively to APPs, physicians, managers, and operational leaders.
Administrative Support
- Provide administrative support to the Chief Medical Officer and leadership team.
- Prepare agendas, meeting materials, reports, presentations, and correspondence.
- Schedule and coordinate departmental meetings, leadership meetings, interviews, and educational sessions.
- Take meeting minutes and assist with tracking action items and follow-up activities.
- Organize and maintain departmental files, policies, procedures, and records.
- Assist with budget tracking, invoice processing, and departmental purchasing as needed.
Operations Support
- Coordinate onboarding activities for newly hired MDs, including orientation schedules, training, credentialing support, and equipment requests.
- Assist with credentialing, recredentialing, licensure, certification, and continuing education tracking.
- Maintain contact lists, call schedules, committee assignments, and departmental rosters.
- Support regulatory and accreditation requirements through accurate documentation and record maintenance.
- Assist with data collection and preparation of operational, productivity, and quality reports.
Communication & Collaboration
- Serve as a key liaison between APPs, physicians, nursing leadership, practice operations, and human resources.
- Support internal communications and the dissemination of departmental updates.
- Foster collaborative relationships across clinical and administrative teams.
- Maintain confidentiality and professionalism when handling sensitive personnel and operational information.
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
OneOncology is a physician-founded network supporting community oncology practices. It helps practices remain independent and improve access to cancer care through group purchasing, operational optimization, practice growth, clinical innovation, shared technology, and research resources. Its partner practices include more than 2,300 providers caring for approximately 1.5 million patients across 20 states, with a mission to improve the lives of everyone living with cancer and other diseases.
