Staffing and Administrative Coordinator
$18.00-$23.00 per hour, with credit for experience
Full-time, as scheduled, on-call required
Location: Wesley Willows | Rockford, IL
Exceptional senior living starts with extraordinary people. At Wesley Willows, your work is more than a job—it's a fulfilling journey of personal and professional growth, guided by strong ethics and a commitment to compassionate service.
Apply today and receive a response within 48 hours!
What You'll Do:
- Manage daily, weekly, and monthly nursing staff schedules to maintain appropriate staffing coverage
- Coordinate shift changes, vacation requests, call-offs, agency staffing, and on-call scheduling support
- Maintain attendance records, review timecards, process payroll, and manage agency invoices
- Prepare daily nursing assignments and maintain accurate staff contact information
- Assist with onboarding, PBJ reporting, supply ordering, phones, and other administrative support tasks
- Support nursing leadership in maintaining compliance, efficient operations, and quality resident care
- Provide CNA floor coverage as needed
- Regularly participate in on-call coverage outside scheduled hours to support a 24-hour response to staffing and scheduling issues
What You'll Need:
- High school diploma or equivalent required; associate degree or higher preferred
- Current Illinois CNA certification (required)
- One to two years of healthcare or long-term care scheduling experience (required)
- Experience with scheduling software and Microsoft Office Suite (required)
- Strong communication, organization, customer service, and multitasking skills
Benefits Available to Qualified Employees:
- Financial Wellness Perks: Access earned wages before payday through ZayZoon, plus tools and resources to support your financial wellbeing.
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Flexible Spending Accounts
- 403(b) Retirement Plan with Employer Match
- Life/AD&D Insurance
- Short- & Long-Term Disability
- Accident, Critical Illness, and Hospital Indemnity Insurance
- Mail Order Pharmacy
- Telemedicine
- Wellness Programs
- Employee Assistance Program
Skills Required
- High school diploma or equivalent
- Current Illinois CNA certification
- One to two years of healthcare or long-term care scheduling experience
- Experience with scheduling software and Microsoft Office Suite
- Strong communication and organizational skills
What We Do
Wesley Willows is a not-for-profit Continuing Care Retirement Community in Rockford, Illinois, offering a full continuum of senior living options including independent living, assisted living, memory care, and skilled nursing, with a focus on personalized care and well-being.
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