Staffing Administrator

About Perth Convention and Exhibition Centre

Perth Convention and Exhibition Centre is Perth's flagship event destination.

Through the innovative fusion of space, catering, technology and design, PCEC provides an unequalled range of event possibilities optimally suited to promoting positive connections between business, industry and community.

PCEC delivers outstanding event experiences to an estimated 650,000 people attending one or more of the 300 plus events held here each year.

The Role

A fantastic opportunity has arisen for a Staffing Administrator working within our People & Culture team in a fast-paced and dynamic environment.

Working closely with the Staffing Manager and operational departments, you will play a key role in maintaining workforce systems, employee records, payroll data and compliance information that support the day-to-day operation of the venue. Accuracy, attention to detail and effective administration are at the heart of this role.

The successful applicant will be a dedicated, enthusiastic and highly organised individual with strong administrative skills, exceptional attention to detail and a passion for supporting people and business operations. 

What you'll do

The Staffing Administrator is the central point for workforce administration and workforce data management, ensuring the accuracy of timesheets, employee records, workforce systems and compliance information that support the successful operation of one of Perth's busiest event venues.

This position is responsible for providing administrative support across workforce systems, payroll data processing, workforce systems administration, employee records management, onboarding and compliance activities, ensuring information is accurate, up to date and managed in accordance with business requirements

The right candidate will demonstrate a strong commitment to accuracy, efficiency and attention to detail, recognising the importance of quality data in supporting operational decision-making and workforce planning.

This role is ideal for an experienced administrator who enjoys working with data, systems and processes. If you take pride in accuracy, enjoy solving discrepancies and are known for your attention to detail, this could be the perfect opportunity for you.

Strong communication and stakeholder management skills are equally important, as you will work closely with employees, managers, payroll teams and external partners to ensure workforce information, employee records, timesheet data and compliance documentation are maintained accurately and processed within required timeframes. Your ability to identify discrepancies, maintain data integrity and support continuous improvement of administrative processes will contribute directly to the success of the People & Culture function

Key responsibilities include:

• Processing and maintaining time and attendance data with a high degree of accuracy.

• Preparing payroll-related information, timesheet data and labour cost reports.

• Maintaining employee records, databases and workforce documentation.

• Assisting with onboarding administration, employment documentation and compliance checks.

• Updating and maintaining training, licensing and compliance registers.

• Supporting recruitment administration and candidate communications.

• Creating purchase orders and assisting with invoice administration.

• Responding to employee and manager enquiries in a professional and timely manner.

• Ensuring all workforce administration activities are compliant, accurate and completed within required timeframes.

What you'll bring

We're looking for someone who genuinely enjoys administration and understands the importance of accurate workforce data.

• At least 2 years' experience in administration, workforce administration, payroll administration or a similar data-focused role.

• Demonstrated experience working with large volumes of data while maintaining exceptional accuracy. 

• Advanced attention to detail and the ability to identify and resolve discrepancies. 

• Previous experience in administration, payroll, workforce planning or HR administration. 

• Strong Microsoft Excel and data management skills.

• A customer-focused approach and commitment to delivering exceptional service.

• Ability to work collaboratively within a high-performing team environment.

• A proactive attitude with the ability to identify opportunities to improve processes and efficiencies.

Most importantly, you'll be someone who is dependable, thorough, proactive and committed to delivering accurate outcomes every time.

Why work for us?

Working for the Perth Convention and Exhibition Centre will provide the opportunity to be part of a team that has played a pivotal role in the growth of Perth’s business tourism and trade since our inauguration in 2004. With a bright future ahead of us, you find purpose here and have the opportunity to directly impact and contribute positively to the future of PCEC.

You'll also find a range of benefits available such as:

• Training and development to support your career.

• Internal career opportunities across the Downer Group business.

• Affordable healthcare covers, discounted car purchase and rental (with selected brands), and other retail discounts.

• An Employee Assistance Program providing access to professionals to support you (and your family) to achieve your personal or professional goals through wellbeing coaching, counselling, financial advice, legal advice and more.

This exciting role offers you the opportunity to work in a dynamic environment with a highly successful organisation. If you are passionate about what you do and motivated to succeed, then apply now.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.