The mission of the legal office of Brookhaven National Laboratory (BNL) is to further the Laboratory’s strategic goals by protecting and preserving the Laboratory’s legal, ethical, and financial integrity and reputation.
The objective is to provide world-class legal services to support the world-class science being performed at BNL. This is accomplished by providing strategic legal advice and counsel and seeking to ensure that all members of the Laboratory staff conduct their activities in accordance with applicable law and standards consistent with the goals, vision, and values of the Laboratory.
Position Description:
Brookhaven National Laboratory’s (BNL’s) Office of General Counsel, is seeking a Staff Specialist who will be the sole support for a variety of complex and independently driven activities. Reporting directly to the General Counsel (GC) the incumbent will develop, monitor, and update processes for a number of established and evolving requirements. The incumbent will serve as a point of contact and liaison for the GC and the Lab population.
Essential Duties and Responsibilities:
Assist the GC in management of OGC and budget matters
Provide general administrative support to OGC, including calendar management, meeting and activity coordination, travel planning, filing, expense reporting and other administrative duties as required
Provide specialized legal administrative support to OGC in connection to internal and external investigations, administrative filings, and litigation
Manage engagements with external counsel, including initial engagement letters, invoice review, and payment processing; coordinate with relevant OGC and DOE attorneys as necessary
Assist the GC in performing the role of Secretary to the Board of Directors, including creation of agendas, board communications, collection and preparation of board materials and taking of meeting minutes
Work with the OGC attorneys and staff in maintaining the Laboratory’s external activity and conflict of interest reporting system and act as primary contact for Laboratory in understanding and complying with the requirements
To the extent applicable, understand and manage Laboratory insurance coverage, including renewal applications in consultation with an outside broker and in coordination with other relevant departments
Assist with Freedom Of Information Act (FOIA) requests as needed
Maintain all OGC files, documents, and resources and help to identify paths to modernize and update OGC filing and knowledge management systems
Manage engagements with external counsel, including initial engagement letters, invoice review, and payment processing; coordinate with relevant OGC and DOE attorneys as necessary
Perform factual research and, with assistance, legal research
Perform records research
Prepare written reports and PowerPoint presentations for training
Other duties as assigned
Required Knowledge, Skills, and Abilities:
Bachelor's degree in related business field or equivalent experience, generally based on the basis of 2:1 (experience: college) years, plus four years related work experience. Additional education in fields specifically related to the position requirements may offset qualifying experience
Ability to write, edit, and proofread content (articles, Lab-wide messages, business reports, presentations), work closely with subject matter experts and management, and develop strategies to achieve management goals via a variety of communications (website, videos, articles, emails, etc.)
Excellent written and verbal communication skills.
Ability to identify and resolve problems within own area of responsibility
Demonstrated excellence in verbal and written communications
Demonstrated ability to show initiative and determine priorities
Excellent interpersonal skills and ability to work collaboratively
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) and familiarity with other commonly used tools and platforms (e.g., DocuSign, Zoom, Adobe Acrobat, etc.)
Preferred Knowledge, Skills, and Abilities:
General familiarity with environmental laws and regulations, litigation procedure, contracts, corporate governance, and/or ethics
Paralegal or legal assistant training or experience
Ability to work with a variety of customers and create effective communications for targeted audiences
Other Information:
This position is not eligible for visa sponsorship
This position is eligible for consideration of a flexible work arrangement. Hybrid (on-site 4 days/work-from-home 1 day)
Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $82950 - $103650 / year. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program
Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.
About Us
Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file
Skills Required
- Bachelor's degree in a related business field or equivalent experience plus four years related work experience
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
- Familiarity with DocuSign, Zoom, and Adobe Acrobat
- Excellent written and verbal communication skills; ability to write, edit, and proofread content
- Ability to identify and resolve problems, show initiative, and determine priorities
- Excellent interpersonal skills and ability to work collaboratively
- Experience providing specialized legal administrative support (investigations, filings, litigation support)
- Experience managing engagements with external counsel, including engagement letters and invoice review
- Experience maintaining records, performing factual and legal research, and preparing reports/presentations
- Ability to serve as Secretary to the Board including agenda creation, materials preparation, and minute taking
- General familiarity with environmental laws, litigation procedure, contracts, corporate governance, or ethics
- Paralegal or legal assistant training or experience
- Ability to create effective communications for targeted audiences
What We Do
Brookhaven National Laboratory (BNL) is a U.S. Department of Energy national laboratory conducting fundamental and applied research in nuclear and particle physics, photon sciences, energy security, quantum and information science, and artificial intelligence. BNL operates large user facilities and partners with academia and industry to translate scientific discoveries into technologies and programs supporting energy, national security, and public-benefit applications.
