Position Details
STAFF ASSISTANT II, UTampa Online
Adult and Summer Academic Program and UTampa Online has a position for Staff Assistant II to assist with all administrative support duties. This position will report to the Director of Distance Learning.
RESPONSIBILITIES
- General UTampa Online Support
- Reporting for various tasks – for UTO related online development and enrollment information
- Work with the Office of Public Affairs and Communication for website updates.
- Work with campus partners on annual catalog updates/additions/edits.
- Other duties as assigned.
- Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.
- Manage some budget items such as UTO expense, travel, registration, technology subscriptions, etc.
- Annual Budget planning – coordinate with UTO director.
UTampa Online (UTO):
- Manage and track course development for UTO. This involves managing and updating an Excel spreadsheet.
- Create course development progress reports using data collated from a spreadsheet.
- Facilitate UTampa Online cohort meetings and UTO annual luncheon. This involves coordinating with other units in the University.
- Responsible for stipend payments to faculty for online course development
- Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.
QUALIFICATIONS
1. Education: Bachelor's degree required
2. Experience: At least two years in a higher educational setting preferred
3. Technical Skills:
a. Two (2) years skilled administrative and/or office management
b. Proficiency with MS Office: Excel, Word, PowerPoint, Adobe Creative Cloud tools, and any database management tool
c. Knowledge of or the ability to quickly learn The University of Tampa software programs such as Workday and other relevant applications.
d. Willingness to embrace new technologies and innovative organizational practices.
4. Communication:
a. Excellent written, oral, interpersonal, and communication skills and the ability to establish priorities and manage time wisely.
b. Demonstrated excellence in customer service.
5. Project Management:
a. Ability to handle multiple tasks in a fast-paced environment.
b. Ability to analyze data and develop reports
c. Ability to establish priorities and manage time wisely.
d. Ability to meet deadlines.
e. Contribute to process improvement.
WORK SCHEDULE
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.
Skills Required
- Bachelor's degree
- Two years of skilled administrative and/or office management experience
- At least two years of experience in a higher education setting
- Proficiency with Microsoft Excel, Word, PowerPoint, Adobe Creative Cloud tools, and database management tools
- Ability to learn University of Tampa software programs, including Workday
- Excellent written, oral, interpersonal, and communication skills
- Demonstrated excellence in customer service
- Ability to handle multiple tasks in a fast-paced environment
- Ability to analyze data and develop reports
- Ability to establish priorities, manage time, and meet deadlines
- Ability to contribute to process improvement
What We Do
The University of Tampa is a private, residential university located in Tampa, Florida, that offers a wide range of academic programs and experiential learning opportunities.
