The Role
Provides administrative support for the College of Nursing by managing classroom requests, student clinical documentation and clearance records, Typhon rosters and accounts, applicant interview scheduling, virtual meeting coordination, committee minutes, and communications with students, applicants, faculty, and staff.
Summary Generated by Built In
The College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:
- Request classroom space from faculty.
- Create Typhon rosters for the undergraduate program.
- Receive matriculated student lists for undergraduate cohorts.
- Create individual email login credentials for undergraduate students to access Typhon.
- Send initial SLAP invitation emails to undergraduate cohorts through Typhon.
- Collect student files through designated email.
- Enter document expiration dates into individual student Typhon accounts.
- Relay clinical document clearance information to students.
- Maintain electronic student files accessible to staff.
- Run weekly expiration reports through Typhon and notify students of missing or expired documents affecting clinical clearance.
- Schedule and assist with Accelerated Bachelor of Science in Nursing candidate interviews.
- Receive interview lists and schedules from the Program Director.
- Contact applicants by email or phone to schedule interview times.
- Create Zoom links for interviews.
- Send Zoom links to applicants and the Program Director.
- Relay applicant interview or admission declinations to the Program Director.
- Take meeting minutes and/or record Admissions and ELP committee meetings in Teams.
- Distribute minutes to committee members for review.
- Create Teams meeting links.
- Send committee meeting invitations to committee members.
Required Qualifications
- High School Diploma or equivalent.
- 2+ years of relevant experience in an administrative capacity preferably in an academic and/or healthcare setting.
- Excellent computer skills utilizing Microsoft Office Suite.
- Or, a satisfactory equivalent combination of experience, education and training.
Preferred Qualifications
- Bachelor's Degree.
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
About the Team Equal Employment Opportunity
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at [email protected].
Skills Required
- High school diploma or equivalent
- 2+ years of relevant administrative experience, preferably in an academic or healthcare setting
- Excellent computer skills using Microsoft Office Suite
- Satisfactory equivalent combination of experience, education, and training
- Bachelor's degree
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
SUNY Downstate Health Sciences University is Brooklyn’s only academic medical center and part of the State University of New York. Through five schools and University Hospital at Downstate, it educates physicians, nurses, scientists, public-health leaders, and allied health professionals; advances biomedical, healthcare, and public-health research; and delivers patient-centered care while promoting health equity for New York’s diverse communities across the borough.
