Staff Accountant

Job Summary
In this role as a Staff Accountant, you'll take ownership of the full lifecycle of payroll and commission accounting — including journal entries, reconciliations, and reporting — along with daily cash management and cash reconciliation. You'll also provide general support during month-end close. Your commitment to accuracy, timeliness, and compliance will be paramount as you manage a high volume of recurring monthly and quarterly deadlines in close coordination with the Corporate Controller’s team, Payroll, Sales, and Treasury-related functions. Your role is pivotal in supporting our organization's financial well-being and overall success.

Responsibilities

Payroll & Commission Accounting

·       Prepare and post payroll-related journal entries, including hourly payroll, wage splits, technician wages, salaries entries, and quarterly bonus entries.

·       Record and process monthly commission entries, accruals, and true-ups across sales, rental, and usage commission categories, including related compensation reclasses, service commission reclass and allocation, wage accruals, and 401(k) forfeiture reclasses.

·       Prepare and maintain reconciliations for payroll-, compensation-, and commission-related balance sheet accounts.

·       Calculate and process the quarterly Sales Leader Bonus, including completion of the calculation and audit of manager submissions.

·       Perform data loads and checks within the commission system to ensure accurate commission calculation and reporting.

·       Prepare bookings and sales profit summary reporting, and submit payments-to-payroll reporting for commission payouts.

·       Support ongoing commission system maintenance and enhancements as the commission structure evolves, including integration of Service, Rentals, and Parts commissions.

·       Assist in building and maintaining a recurring commission dashboard/reporting package for Sales Leadership.

·       Support periodic and monthly external audit requests related to payroll and compensation.

Cash Management & Reconciliation

·       Perform daily cash management, including monitoring bank balances, tracking cash position, and supporting daily funding or transfer decisions.

·       Prepare timely and accurate daily and monthly cash reconciliations, identifying and resolving reconciling items.

·       Coordinate with Accounts Payable, Accounts Receivable, and banking contacts to resolve discrepancies and ensure accurate cash reporting.

·       Maintain supporting documentation for cash transactions in accordance with internal control and audit requirements.

General Month-End Close Support

·       Assist with other close-related journal entries, account reconciliations, and supporting schedules as assigned.

·       Support ad hoc analysis and reporting requests from the Corporate Controller.

·       Participate in continuous improvement of close processes and documentation.

·       Perform any other duties as assigned or required to support the company's overall operations and objectives.

Requirements

All potential hires are subject to pre-employment checks which include but are not limited to background checks, drug screenings, and motor vehicle record checks.

·       Bachelor's degree in Accounting, Finance, or related field.

·       1-3 years of general accounting experience; experience with payroll, commission, or cash accounting preferred.

·       Basic knowledge of Generally Accepted Accounting Principles (GAAP) required; International Financial Reporting Standards (IFRS) preferred.

·       Proficiency in Microsoft Excel; experience with ERP systems required.

·       Familiarity with commission or compensation systems (e.g., Captivate) a plus.

·       Strong attention to detail and demonstrated reconciliation/account analysis skills.

·       Ability to manage a high volume of recurring deadlines across daily, monthly, and quarterly cycles.

Our Ideal Candidate Is…

·       Highly organized and deadline-driven, able to juggle overlapping daily, monthly, and quarterly cycles without dropping the ball.

·       A natural reconciler who digs into discrepancies until they're resolved, not just documented.

·       Comfortable working across systems — ERP, commission platforms like Captivate, and banking portals — and quick to pick up new tools.

·       Trustworthy with sensitive compensation and cash data, with a strong instinct for internal controls.

·       A clear communicator who can explain a payroll, commission, or cash issue to non-finance stakeholders in Sales, Payroll, or Treasury.

·       Proactive about process improvement, flagging inefficiencies in recurring close, commission, or reconciliation work rather than just pushing through them.

·       Steady under audit or month-end pressure, and dependable as a go-to resource for the Controller's team.

Benefits of Joining the Team

Benefits Built For YOU! At Carolina Handling, taking care of Associates is our utmost priority. We are pleased to offer a comprehensive benefit program to protect your health, your family, and your way of life.

Health Benefits:

Medical, Dental and Vision Insurance, Prescription Drug Plan.

Financial and Tax-Saving Benefits:

Company-paid Disability, Life and AD&D Insurance; 401(k) plan with company match and profit sharing; Flexible Spending Accounts, Health Savings Account, and Dependent Care Account.

Additional Benefits:

Critical Illness, Legal Services, Identity Theft Protection, and Pet Insurance.

Company Benefits:

Paid Time Off, Employee Assistance Program, Tuition Reimbursement, Milestone & Anniversary Gifts, Philanthropy/ Corporate Contributions, Associate Giving Fund, and Discount Programs.

Comprehensive Perks Package Including:

·       Technology and Home Office Setup: This includes a laptop, dual monitors, a docking station, and a wireless keyboard and mouse.

·       Flexible Work Arrangements: This includes remote work options and flexible scheduling.

·       Professional Development Opportunities: This includes training programs and tuition reimbursement for further education or certifications.

·       Career Growth and Advancement: With opportunities for internal mobility, mentorship programs, and leadership development initiatives, you can take your career to the next level with us.

·       Company-sponsored social events and team-building activities.

·       Employee recognition program

Physical Requirements & Working Conditions

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job unless it causes undue hardship.

This position is classified as sedentary work, which requires the ability to remain stationary for extended periods while occasionally moving within the office to complete tasks. Physical demands include the ability to frequently lift and/or move objects weighing up to 10 pounds and occasionally up to 25 pounds. Manual dexterity is necessary for computer operation, writing, and handling materials. Clear articulation and voice control are essential for effective communication with both internal and external customers via telephone. Specific vision abilities essential for this role include close vision, peripheral vision, and the ability to adjust focus.

While the role involves regular interaction with internal and external customers in a dynamic office environment, occasional exposure to shop environments and associated hazards may occur. The individual must effectively manage tight deadlines, shifting priorities, and a high volume of information flow while maintaining professionalism. Additionally, handling sensitive and confidential information is part of the job. Standard office equipment such as laptops and smartphones are regularly utilized, and noise levels typically range from low to moderate.

Travel and Schedule Requirements: This position may require occasional overtime and flexibility in work hours, especially during month-end close and audit periods.

This job description is intended to outline the general nature and level of work being performed by individuals assigned to this position. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. Management reserves the right to modify, add, or remove duties as necessary to meet business needs. This job description does not create a contract of employment between the company and the employee.

Don’t meet every requirement? Studies have shown that women, communities of color and historically underrepresented talent are less likely to apply to jobs unless they meet every single qualification. At Carolina Handling we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply. You may be just the right candidate for this or other roles!