Staff Accountant

The Staff Accountant will support the company’s day-to-day accounting operations, with a primary focus on accounts payable, accurate financial record-keeping, and timely month-end close activities. This position is responsible for processing invoices and payments, reconciling vendor accounts, maintaining organized financial records, and responding to vendor inquiries. The ideal candidate is detail-oriented, organized, dependable, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Process invoices and outgoing payments accurately and in accordance with established financial policies and procedures.
• Perform daily accounting transactions, including verifying, coding, classifying, and recording accounts payable activity.
• Match receiving documentation, purchase orders, and supporting documentation to invoices and post properly matched invoices.
• Identify, investigate, and resolve discrepancies by reconciling vendor accounts and monthly vendor statements.
• Maintain accurate and organized records of invoices, payments, and other financial documentation.
• Assist with month-end closing activities by preparing accurate accounts payable reports and supporting account reconciliations.
• Respond promptly and professionally to vendor inquiries regarding payment status, invoices, and account discrepancies.
• Maintain confidentiality and safeguard sensitive financial and company information.
• Collaborate with internal departments and vendors to resolve accounting and payment issues.
• Perform other accounting and administrative duties as assigned.

Qualifications & Skills

The successful candidate will have:

• Prior experience in accounts payable, accounting, or a related finance role.
• Strong attention to detail and excellent organizational and time-management skills.
• The ability to prioritize and manage multiple tasks and deadlines effectively.
• Proficiency with accounting software and Microsoft Office, particularly Excel.
• Experience with Sage 100 Contractor or similar accounting software.
• Experience with Asana or similar work management/project-tracking software.
• Strong communication and problem-solving skills.
• The ability to handle confidential financial information with discretion and professionalism.

Preferred Qualifications

• Experience in the construction or electrical industry.
• Experience supporting month-end close and account reconciliation processes.
• Familiarity with construction-related purchasing, receiving, invoicing, and payment processes.

What We’re Looking For

We’re looking for a dependable and detail-oriented accounting professional who takes pride in maintaining accurate financial records and ensuring invoices and payments are processed efficiently and correctly. The ideal candidate is organized, proactive, and comfortable working independently while collaborating with vendors and internal teams.