Staff Accountant

Job Summary

The Staff Accountant plays a critical role in ensuring the accuracy of financial reporting, supporting operational decision-making, and maintaining compliance with generally accepted accounting principles (GAAP). The ideal candidate will have prior accounting experience within the construction, fenestration, or hurricane protection industry and possess a solid understanding of project accounting, AIA billing, and month-end close processes.

Duties & Responsibilities

• Prepare and process AIA payment applications, continuation sheets, schedules of values, lien waivers, and retainage and related construction billing documentation.
• Process and reconcile subcontractor invoices and payments, ensuring accuracy, compliance with contract terms, and timely disbursement. 
• Assist with the month-end and year-end close process, including journal entries, account reconciliations, accruals, and financial statement preparation.
• Maintain and reconcile the General Ledger (G/L) and ensure the accuracy of financial records.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Process and verify vendor invoices, ensuring accuracy, proper coding, and timely payment.
• Ensure compliance with contractual billing requirements and customer payment terms.
• Support internal and external audits by preparing requested schedules and documentation.
• Assist with cash management, forecasting, and account analysis.
• Identify opportunities to improve accounting processes and internal controls.
• Perform other duties as assigned.

Required Skills & Abilities

• Excellent analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and commitment to accuracy.
• Outstanding written and verbal communication skills.
• Experience working for a glazing, hurricane protection, window and door, roofing, or general contracting company.

• Strong understanding of General Ledger accounting, account reconciliations, journal entries, and financial reporting.
• Experience with project-based accounting and revenue recognition.
• Proficient in Microsoft Excel, including pivot tables, lookups, and advanced formulas.
• Experience with ERP or accounting software (e.g., Sage, Foundation, Viewpoint, QuickBooks Enterprise) NetSuite preferred.

Education & Experience

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 3 years of accounting experience, within the construction, hurricane protection, glazing, fenestration, or specialty contracting industry.
• Hands-on experience preparing AIA pay applications is required.
• Familiarity with month-end close procedures.
• Knowledge of construction accounting concepts, including retainage, progress billing, and job costing.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.