Staff Accountant

Full-Time  ·  Approx. 40 hrs/week  ·  Hybrid (1 day/week in office)  ·  Philadelphia, PA

Department: Finance

ABOUT SHARING EXCESS

Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: save food and feed communities. What started as a student startup now operates across the country, distributing 2 million pounds of food every week (100 million pounds annually) to thousands of community partners nationwide.

Our work is visionary, impactful, and deeply human. We move quickly, think creatively, and operate like a high-growth startup. We’ve partnered with some of the biggest names and brands on the planet (MrBeast, Tony Robbins, Billie Eilish, Dole) to bring awareness to our mission. Now we’re seeking individuals to join our team who can deliver with excellence, raise the bar, and are (above all) passionate about making the world a better place.

REPORTING RELATIONSHIP

Reports to: Finance Manager

Direct Reports: None

Other Key Relationships: Operations Team, Development Team, Sharing Excess Partners & Vendors

ROLE HIGHLIGHT

The Staff Accountant provides critical financial and administrative support that helps ensure the fiscal integrity and operational efficiency of Sharing Excess. This role manages the day-to-day financial recordkeeping required to support the organization’s rapidly growing food rescue operations. By maintaining accurate accounts payable and receivable records, reconciling operational data, and supporting funder compliance, this role enables leadership to make data-driven decisions and ensures transparency for donors, partners, and community organizations.

RESPONSIBILITIES INCLUDE

• Own the accounts payable and accounts receivable workflows, ensuring accuracy, timeliness, and strong internal controls across all financial systems.
• Oversee the reconciliation and validation of all bank and credit card activity, maintaining an accurate, up-to-date financial environment that supports informed decision-making.
• Assist with monthly and annual financial close processes.
• Reconcile logistics and operational data from Sharing Excess’s proprietary systems with financial invoices, resolving discrepancies in collaboration with the operations team.
• Manage partner billing for services and deliveries, ensuring accurate revenue recognition and strong partner communication.
• Monitor aging reports and follow up professionally on overdue accounts to maintain healthy cash flow and partner accountability.
• Track restricted grant expenditures and maintain the documentation required to uphold compliance standards and satisfy funder reporting requirements.
• Maintain a structured digital financial archive that supports audit readiness, organizational transparency, and efficient cross-team collaboration.
• Serve as a point of contact for operational finance questions and requests from internal and external stakeholders.

YOU’LL HAVE

• Bachelor’s degree in accounting, finance, business, or a related field, or equivalent experience.
• 1–3 years of experience in accounting or bookkeeping.
• Proficiency with QuickBooks Online or similar accounting software.
• Strong experience with Excel or Google Sheets, including formulas, pivot tables, and lookups.
• Exceptional attention to detail and data accuracy.

IT’S AMAZING IF YOU ALSO HAVE

• Experience working in a nonprofit organization.
• Exposure to logistics, operations, or supply chain environments.
• Familiarity with grant tracking or restricted fund reporting.

YOU’LL BE SUCCESSFUL IF

• You are highly detail-oriented and comfortable working with large volumes of financial data.
• You can work independently and manage multiple priorities in a fast-paced environment.
• You have strong organizational and documentation skills that keep records audit-ready.
• You communicate clearly with both finance and operations teams.
• You are motivated by mission-driven work and enjoy supporting systems that enable large-scale impact.

COMPENSATION & SCHEDULE

$60,000 – $70,000 per year

• Full-time, approximately 40 hours per week.
• Hybrid schedule based in Philadelphia, with 1 day per week in the office.

BENEFITS & PERKS

• Medical, dental, and vision coverage, with Sharing Excess covering 100% of the employee-only premium for the Bronze HSA medical plan.*
• 401(k) with company match.*
• Self-managed (unlimited) paid time off.*
• 13 paid company holidays each year, including 4 floating holidays.
• Cool merch.
• Flexible scheduling.

*Subject to eligibility requirements and plan terms; medical coverage and paid time off begin after 90 days of employment.

Equal Opportunity

Sharing Excess is committed to fostering a diverse and inclusive workplace and welcomes applicants from all backgrounds. We prohibit discrimination based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.